Description

We are seeking a Projects Administrator to support branch operations and project activities. The role focuses on daily tasks such as coordinating meetings, managing project schedules, and maintaining documentation that supports key decisions within the organization.

• Develop and maintain project schedules in Microsoft Project, ensuring timely updates.
• Facilitate weekly schedule calls and provide stakeholder summaries.
• Monitor schedule progress, flagging conflicts or risks to leadership.
• Coordinate with project managers, engineers, and internal teams to align schedules.
• Organize and schedule meetings, preparing agendas, logistics, and materials.
• Record and distribute meeting minutes, capturing decisions and action items.
• Route calls, questions, and follow‑ups to appropriate team members promptly.
• Support the Project Planning Review Committee by coordinating calls and managing award tracking.
• Prepare reports, meeting notes, and documentation for leadership review.
• Maintain organized records and archives for historical tracking and lessons learned.
• Provide general administrative support to the branch as needed.

Requirements

The ideal candidate is organized, detail‑oriented, and proficient in Microsoft Excel and Microsoft Project, with strong time‑management and communication skills. They will collaborate with project managers, engineers, and internal teams to keep schedules aligned with goals.

• Proficiency with Microsoft Excel and Microsoft Project.
• Strong organizational, time‑management, and communication skills.
• Ability to manage multiple projects and priorities with attention to detail.
• Familiarity with project‑management principles and scheduling practices (preferred).
• Prior experience in an administrative, scheduling, or project‑support role (preferred).

Benefits

Barnhart offers competitive pay, a 401(k) match of $1 for $1 up to 10% of salary, and comprehensive benefits—including medical, disability, life insurance, and paid time off—available after 90 days of employment. Employees also have access to the Barnhart CARES program, which provides free emotional, financial, and spiritual resources for staff and their families.

Barnhart’s purpose is built on serving others, specializing in lifting, heavy‑rigging, and heavy transport of major components for American industry. With a network of over 60 branch locations nationwide, the company offers continuous opportunities for career growth and professional development.

• Competitive salary.
• 401(k) match of $1 for $1 up to 10% of pay.
• Medical, dental, vision, disability, life insurance and paid time off after 90 days.
• Access to the Barnhart CARES program offering free emotional, financial, and spiritual resources for employees and families.
• Opportunities for career growth within a network of 60+ branch locations.

Training + Development

Interview process

Visa Sponsorship

Security clearance