Administrative Assistant
Nwestco Llc
Admin assistant handling calls, dispatch, AP/AR, supplies, and support for field teams.
3 days ago ago
$22
Junior (1-3 years)
Full Time
Spokane, WA
Onsite
Company Size
98 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Property Development
Design
Technical Services
Turnkey
Sector Specialisms
Petroleum
Car Wash
Electrical
Industrial/Commercial
QSR (restaurant POS)
Aviation/Marina Fueling
Data Center/Hospital Back-up Generator Systems
EV Charging Stations
Role
What you would be doing
payment tracking
accounts payable
dispatch coordination
work orders
customer support
supply management
- Track customer payments, deposits, and monthly statements with precision. Collect, organize, and process branch bills and purchase orders.
- Manage accounts payable, invoicing, accounts receivable, and credit applications.
- Assist with daily dispatching, coordinating field technicians, schedules, and work order priorities.
- Review, code, and reconcile credit card receipts accurately and on time.
- Create, assign, and monitor work orders in Fieldpoint or other dispatching software to keep field operations running smoothly.
- Serve as the first point of contact for incoming calls, delivering professional and efficient support.
- Provide administrative support to managers and field teams to ensure projects and service calls stay on schedule.
- Maintain and order office and field supplies as needed.
What you bring
dispatching software
google suite
netsuite
high school
1-3 years
communication
- Excellent communication and interpersonal skills for working with customers, vendors, and coworkers.
- Familiarity with dispatching software (e.g., Fieldpoint, ServiceTitan, or similar systems) is a major plus.
- Exceptional organization, accuracy, and multitasking skills.
- A proactive, problem-solving mindset with the ability to anticipate needs and resolve issues before they escalate.
- High school diploma or equivalent (some college or business coursework preferred).
- Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment.
- 1–3 years of administrative, AP, or office support experience—construction, service, or petroleum industry background strongly preferred.
- Proficiency in Google Docs, Sheets, and Drive, with the ability to quickly learn new software.
- A valid driver's license with a clean driving record over the past 5 years required.
- Experience with dispatching or scheduling field teams in service or construction environments.
- Experience with NetSuite or other ERP/accounting platforms preferred.
- Pay Range: Starts at $22/hr and increases based on experience. Includes full benefits, PTO, and 401(k).
- Competitive compensation that appreciates your experience and potential.
- A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more.
- Unparalleled opportunities for career growth – your horizon is limitless.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- must pass pre‑employment drug screening and background check.
- safety‑sensitive positions require a comprehensive drug test, including marijuana screening.
- valid driver’s license with a clean 5‑year driving record is required.
Company
Overview
2,000 products
Diverse Product Range
Distributes over 2,000 equipment and service offerings from more than 200 manufacturers.
200 manufacturers
Manufacturing Network
Collaborates with over 200 manufacturers to deliver high-quality fuel station and car-wash equipment.
11 branch locations
Geographic Reach
Operates from a network of 11 branch locations across the Pacific Northwest and Rocky Mountain regions.
2023 acquisition
Strategic Expansion
Acquired by Guardian Capital Partners, driving growth through strategic acquisitions.
- Began in Montana and expanded westward into Washington, Oregon, Idaho, California, Colorado, and Arkansas.
- Specializes in fuel-station and car-wash equipment, with skilled technicians for installation and service.
- Manufactures proprietary underground storage tanks through its Wilray Manufacturing subsidiary.
- Typical projects include turnkey installation and maintenance of fueling pumps, filtration, point-of-sale systems, and car-wash equipment.
- Integrates environmental testing, regulatory compliance, and full-site equipment service for unique industry positioning.
- Customer-Centric Approach: We are committed to delivering exceptional value to our customers through quality products and innovative solutions.
- Integrity and Transparency: We operate with honesty and accountability, building trust with clients, partners, and colleagues.
- Excellence and Innovation: We embrace continuous improvement and pursue excellence in everything we do, striving for innovation and quality.
- Collaboration and Teamwork: We foster a culture of collaboration, where diverse perspectives and teamwork lead to greater success.
- Respect and Accountability: We hold ourselves accountable for our actions and respect one another, creating an inclusive and supportive environment.
2030 Net Zero
Carbon Emissions Target
Committed to achieving net-zero carbon emissions by the year 2030.
- Investing in energy-efficient technologies to reduce carbon footprint and operational costs.
- Prioritizing sustainable materials and reducing waste throughout operations.
- Actively working to reduce CO2 emissions through optimized logistics and eco-friendly practices.
- Emphasizing water and energy conservation in all operational processes.
By 2025
Gender Parity Goal
Striving to achieve gender parity across all levels of the company.
40% Women
Gender Representation
Significant diversity efforts have resulted in at least 40% of the workforce being women in various roles.
- Focus on increasing diverse representation within leadership positions.
- Implementing structured hiring processes to ensure diversity in the recruitment pipeline.
- Supporting various employee resource groups to foster an inclusive culture.
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