Administrative Assistant

Description

• Track customer payments, deposits, and monthly statements with precision. Collect, organize, and process branch bills and purchase orders.
• Manage accounts payable, invoicing, accounts receivable, and credit applications.
• Assist with daily dispatching, coordinating field technicians, schedules, and work order priorities.
• Review, code, and reconcile credit card receipts accurately and on time.
• Create, assign, and monitor work orders in Fieldpoint or other dispatching software to keep field operations running smoothly.
• Serve as the first point of contact for incoming calls, delivering professional and efficient support.
• Provide administrative support to managers and field teams to ensure projects and service calls stay on schedule.
• Maintain and order office and field supplies as needed.

Requirements

• Excellent communication and interpersonal skills for working with customers, vendors, and coworkers.
• Familiarity with dispatching software (e.g., Fieldpoint, ServiceTitan, or similar systems) is a major plus.
• Exceptional organization, accuracy, and multitasking skills.
• A proactive, problem-solving mindset with the ability to anticipate needs and resolve issues before they escalate.
• High school diploma or equivalent (some college or business coursework preferred).
• Ability to pass pre-employment drug-screening and background check. If the position is classified as safety-sensitive, it requires the applicant to pass a comprehensive drug test, including screening for marijuana, as a condition of employment.
• 1–3 years of administrative, AP, or office support experience—construction, service, or petroleum industry background strongly preferred.
• Proficiency in Google Docs, Sheets, and Drive, with the ability to quickly learn new software.
• A valid driver's license with a clean driving record over the past 5 years required.
• Experience with dispatching or scheduling field teams in service or construction environments.
• Experience with NetSuite or other ERP/accounting platforms preferred.

Benefits

• Pay Range: Starts at $22/hr and increases based on experience. Includes full benefits, PTO, and 401(k).
• Competitive compensation that appreciates your experience and potential.
• A treasure chest of benefits: 401(k) (with matching!), medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more.
• Unparalleled opportunities for career growth – your horizon is limitless.

Training + Development

Interview process

Visa Sponsorship

Security clearance