Assistant Property Manager

Description

• Develop and maintain working relationships with tenants and decision-makers
• Coordinate all phases of pre- and post-move in process
• Maximize recoverable income on a property-by-property basis
• Assist with collection and coordination of market data, including market rents and operating expense estimates
• Perform all duties assigned to the Property Manager in their absence
• Schedule meetings with vendors, and facility maintenance teams as needed
• Prepare purchase orders and service agreements
• Address tenant concerns quickly, professionally, and economically
• Coordinate tenant survey process, including annual action plan implementation
• Inspect properties on a consistent basis and make recommendations based upon data collected
• Assist and support the Property Manager in the preparation of monthly property financials
• Review, code, submit and track vendor invoices
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
• Attend regular meetings with Property Manager and key tenants to review property operations
• Coordination and implementation of portfolio-specific tenant outreach programs
• Oversee projects as requested by Property Manager
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
• Prepare tenant billings
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Work with the Property Manager to develop and manage operations within each respective property budget
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments
• Monitor and collect accounts receivables from tenants

Requirements

• Ability to establish and maintain rapport with business community and interact with various levels of professionals
• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
• Minimum of 3 years of experience in commercial real estate property management
• Experience in the analysis of operational and financial data
• Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
• Ability to multi-task and prioritize tasks
• Onsite attendance is an essential function of the job and is required (in-office at Company office or at properties) five (5) days per week
• Ability to work independently
• Possess strong initiative and sense of personal responsibility
• Ability to travel locally, up to 15%
• Excellent organizational, written, and verbal communication skills
• Professional designation from BOMA, IREM, or CCIM is preferred

Benefits

• Competitive benefit package and generous cash incentive, salary commensurate with experience: $60,000 - $65,000 annually

Training + Development

Interview process

Visa Sponsorship

Security clearance