Accounting Specialist

Description

• Administer the company’s corporate & field credit card program, including onboarding new cardholders and closing inactive accounts.
• Monitor compliance with company credit card policies; perform audits of cardholder activity to ensure accuracy and proper authorization.
• Perform daily and monthly reconciliations of cardholder transactions, ensuring alignment with project and department cost codes.
• Partner with the Finance Director to update policies and assist with confidential resolutions of disputed charges.
• Provide administrative and accounting support to project teams as required.
• Train and support employees in proper use of the card program, including expenses and timely submission.
• Review transactions to identify errors, duplicate charges, or potential fraud; promptly escalate and resolve discrepancies with vendors, banks, and cardholders.
• Research and resolve user questions, escalating technical matters as needed.
• Review certified payroll files to identify potential issues before submission, and work with the payroll team, managers, and other departments to resolve those issues
• Prepare monthly and ad hoc reports for management, highlighting unusual trends, fraudulent charges, or compliance issues.
• Create training resources and guides to improve user understanding of financial systems.
• Configure access/security settings for new users and troubleshoot account issues.
• Send user invitations to the ERP and other systems (e.g., timekeeping system), properly configuring their access and security profiles
• Review and validate files for Foreman Incentive Program

Requirements

• May be required to sit for extended periods and perform computer-based work.
• Minimum one (1) year of experience in accounting, reconciliation, or credit card administration (construction industry experience preferred).
• Bachelor’s degree in accounting, finance, business, or related field.
• Strong organizational and time management skills with ability to meet deadlines in a fast-paced environment.
• May occasionally be required to lift and carry up to 15 pounds, with or without reasonable accommodation.
• May require the ability to walk, sit, stand, bend, kneel, squat, stretch, or climb as job duties demand.
• Proficient in Microsoft Office (Excel, Outlook, Word) and accounting ERP systems.
• Strong background in account reconciliations, fraud detection, and transaction auditing.
• Excellent analytical skills with high attention to detail.
• Must be able to communicate effectively in person, over the phone, and through online/video conferencing platforms.
• Valid driver’s license with reliable transportation.
• Strong interpersonal, verbal, and written communication skills.
• Bilingual (English/Spanish).
• Requires sufficient manual dexterity to operate a computer keyboard, telephone, and related equipment.

Benefits

• Process bonus or reimbursement checks, as requested by the Finance Director, for field personnel

Training + Development

Interview process

Visa Sponsorship

Security clearance