Administrative Assistant

Description

• Required to submit reports and paperwork associated with the position on a regular and timely basis.
• Office responsibilities – Answer phones, handle walk-ins, distribute mail, etc.
• Manage monthly AIA / Portal billing for all customers / projects. Request change orders when necessary.

Requirements

• Minimum of 3 years of experience, with working knowledge of AR and/or dispatch
• Must have the ability to communicate with Branch Manager, Internal Salespeople and Outside Customers.
• FCC or similar accounting system knowledge
• Eyesight sufficient for operating a motor vehicle, inspection of equipment, and complete paperwork.
• Ability to employ physiological movements and actions associated with heavy work.
• Must be able to work with limited supervision.
• Bachelor’s degree preferred.
• Must be able to interpret union pay rates and make changes to payroll when necessary.
• FCC or similar dispatch system knowledge
• Hearing sufficient for telephone contact and interpersonal communication with Customers and coworkers.
• Computer skills and knowledge of office software packages.
• Must be punctual.
• Must be able to deal with deadlines.
• Ability to prioritize, organize work, and meet deadlines.
• Be able to cooperate with others in team - Collaboration & Engagement.
• Ability to interpret, read, write, and type reports.
• Able to perform bending, stooping, lifting, seeing, hearing, walking, ability to lift 20 lbs., twisting, crawling, climbing, squatting, kneeling, sitting and standing.
• High School diploma required.
• Must be able to understand company billing rates and rate exceptions and be able to recognize discrepancies.
• Considerable outside contact with Customers.
• Needs to be able to prioritize workload and work without direct supervision.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance