Safety Administrative Assistant-Phoenix

Description

• May assist with coordination of travel arrangements for manager(s)
• Maintains hard and electronic files
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
• May set-up and coordinate meetings and conferences
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.
• Codes and tracks invoices
• Pulls reports, bid bonds, preconstruction documents, etc.
• Handles materials and documents in a professional and discreet manner
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.

Requirements

• Good listening skills
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to maintain confidentiality
• Must be able to prioritize work and utilize strong organizational skills
• Ability to define problems, collect information, establish facts, and draw valid conclusions
• High School diploma or equivalent or 2 years related experience
• Must be willing to work with others and be a part of a team
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to write reports, business correspondence, and procedures
• Must possess strong customer service skills
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance