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Property Administrator
Morguard
Residential property administration and management, including accounts receivable, collections, tenant relations, reporting, budgeting, and documentation.
17d ago
Junior (1-3 years)
Full Time
Mississauga, Ontario, Canada
Onsite
Company Size
500 Employees
Service Specialisms
Property Management
Leasing
Asset Management
Development
Real Estate Advisory Services
Portfolio Management
Sustainable Operations
Sector Specialisms
Multi-suite Residential
Commercial
Industrial
Hotel
Office
Retail
Role
What you would be doing
accounts receivable
budgeting
reporting
tenant relations
leasing
hvac maintenance
- Other Property Documentation Prepares, records, updates and distributes documentation and correspondences for building maintenance/repairs, HVAC, custodial services, parking records, etc.; maintains office supplies inventory; maintains all resident files and keeps Head Office current on resident status; offers constructive suggestions to manager regarding improvements that can be made to improve resident relations, building maintenance or administrative procedures.
- Accounts Receivable and Collections Assists with tenant accounts and initiates collection activities to ensure that rents are paid on a timely basis, maintains various tenant deposits.
- Budgeting and Reforecasting Assists the District Manager with the completion of monthly financial reporting, shared facilities report and annual budget.
- Supervision of Staff Oversees, monitors and trains site staff ensuring compliance with company policies and procedures. Any other job related duties and/or projects that may be assigned.
- Marketing and Leasing At some properties, may assist tenants with various rental and lease administration procedures including showing and renting suites to prospective tenants, issuing lease documents (completing credit, landlord and employment checks) and approves/disapproves tenant applications based on information received, records daily phone calls and traffic, and maintains suite availability records and weekly rentals; monitors advertising and makes recommendations to manager to maintain optimal occupancy.
- Accounts Payable Process May assist maintaining monthly accruals as well as process and review all invoices in a timely manner and matches them to the purchase orders/contracts to ensure accuracy in account coding and proper approvals of documents while following up on any discrepancies to obtain final approval.
- Weekly, Monthly and Quarterly Reporting Prepares weekly, monthly and quarterly reporting to provide management with resources that can be relied upon for decision making purposes, if required.
- Tenant Notices At some properties, may prepare paperwork such as Notice of Rent Increase and Process lease renewals or vacating notices; issues and serves all legal notices in relation to non-payment of rent and other related issues under the Residential Tenancies Act, and follows-up until matter is resolved; may be responsible for attending tribunal hearings.
- Tenant Relations Serves as primary point of contact addressing complex tenant issues and inquiries including collections, rent abatements, tenancy terms and conditions, tenant improvements, etc., to contribute to the tenant retention and satisfaction, and sustain optimum occupancy rates.
What you bring
city by-laws
property admin
tenancies act
bus admin
negotiation
communication
- Up-to-date with City By-Laws.
- Ability to maintain good working relationships with all stakeholders.
- Minimum 5 years experience in property administration
- Ability to handle difficult situations in a professional manner.
- Working knowledge of the Residential Tenancies Act and/or the Condominium Act (dependent on property)
- Good knowledge of MS Office applications.
- Strong negotiation skills
- Strong communication skills both verbal and written
- College Diploma in Business Administration or equivalent
- Creative thinking
- Familiar with rules and regulations of the Tenancy Agreement
- Strong team building and management skills
- Excellent organizational skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- tenant notices and lease administration, credit checks, landlord and employment checks
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Company
Overview
1972 Founded
Year Established
The company was established in 1972, marking the beginning of its journey in real estate investment, development, and management.
- A trusted leader in real estate investment, development, and management.
- Operates in residential, commercial, industrial, and retail sectors across North America.
- Expertise in property management, leasing, and acquisition.
- Properties consistently perform well in key markets.
- Commitment to building long-term value for both investors and tenants.
- Strong track record in transforming underperforming properties into thriving commercial and residential spaces.
- Recognized for managing and optimizing large-scale, mixed-use developments in major urban centers.
- No official culture or values wording found on public site or LinkedIn
50% reduction
GHG Emissions Target
Aims to reduce greenhouse gas emissions by 50% by 2030.
23.1% reduction
GHG Emissions Achieved
Already achieved a 23.1% reduction in GHG emissions from the 2019 baseline in 2024.
1400-tonnes reduction
Annual GHG Reduction at Rideau Towers
Multi-phase decarbonization efforts at Rideau Towers reduced annual GHG emissions by 1,400 tonnes.
28.7% reduction
Waste Reduction
Achieved a 28.7% reduction in waste in the office and retail portfolio compared to 2019.
- 94 properties received major retrofits (HVAC, lighting, windows)
- Nearly 200 green-building certifications achieved (LEED, BOMA BEST, ENERGY STAR)
- Office & retail portfolio (2023): –12.1% energy use; –18.1% GHG emissions; –18.3% water use
≥75% Favourable
DEI Survey Response
In 2022, the first DEI employee survey achieved ≥75% favourable ratings in five out of six key dimensions.
- No further DEI wording or gender‑based data publicly available
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