Senior Coordinator - Travel Support at Wsp in Noida, Uttar Pradesh, India | Kablio

Role

Description

travel booking

policy compliance

travel mailbox

cost optimization

data tracking

issue resolution

Maintain a proactive approach in identifying potential travel disruptions and offer alternative solutions promptly.
Coordinate with travel vendors and booking platforms to secure flights, hotels, and ground transportation as per employee needs and company guidelines.
Provide clear guidance and support to employees regarding travel booking procedures, policy adherence, and documentation requirements.
Ensure all travel-related communications are responded to within pre-defined Turnaround Times (TATs), maintaining high service standards.
Monitor travel to high-risk countries or sectors, ensuring 100% compliance with Health, Safety & Environment (HSE) protocols.
Take full ownership of the group travel mailbox, ensuring 100% accountability for managing all incoming travel requests and queries.
Ensure all travel bookings strictly adhere to WSP’s travel policy and guidelines.
Collect and analyze client and employee feedback to identify recurring issues and prepare incident reports for continuous improvement.
Maintain accurate records of travel bookings and expenses for reporting and audit purposes.
Educate employees on travel-related compliance requirements and escalate non-compliance issues to relevant stakeholders.
Collaborate with finance and procurement teams to align travel spending with budgetary goals.
Monitor travel bookings to identify cost-saving opportunities by comparing online and offline flight and hotel options.
Maintain and regularly update shared folders, Excel trackers, and documentation to reflect current travel data and ensure audit readiness.
Uphold WSP’s operational standards and ways of working across all travel-related processes.
Communicate finalized travel itineraries to employees, ensuring all necessary documents are shared in advance, including: E-ticketsHotel confirmation vouchersCab arrangements and confirmations
Address and resolve real-time travel issues raised by employees via Email, Microsoft Teams, and WhatsApp, ensuring minimal disruption to travel plans.

Requirements

travel coordination

microsoft office

communication

travel booking

compliance

multitasking

Proven experience in corporate travel coordination or administrative support roles.
Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
Proficiency in Microsoft Office Suite (Excel, Outlook, Teams).
Excellent communication skills across email, chat, and phone.
Strong knowledge of travel booking platforms, airline and hotel policies, and visa documentation.
Familiarity with compliance protocols, especially in high-risk travel scenarios.
Ability to multitask and manage high volumes of requests with accuracy and efficiency.

Benefits

Cab arrangements and confirmations
Hotel confirmation vouchers

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

employment subject to background verification (bgv) by a third‑party agency; accurate information required.

Company

Overview

Founded 1959

Year Established

The company was established in 1959, marking its beginning as a global leader in engineering and consulting.

40+ Countries

Global Presence

WSP operates in over 40 countries worldwide, delivering innovative solutions across multiple sectors.

Partners with clients to create sustainable, efficient, and resilient solutions.
Known for iconic projects like the One World Trade Center and London's Crossrail.
Provides cutting-edge services in transportation, energy, water, and commercial developments.
Blends technical expertise with deep industry knowledge to solve complex challenges globally.

Culture + Values

78% global leadership

Internal Leadership Filling

Over 75% of global leadership positions were filled internally over the past three years.

3.7% retention increase

Employee Retention

Achieved a notable increase in global employee retention in 2024.

>75% internal filling

Leadership Hiring Practices

Over three-quarters of leadership roles have been filled internally since 2022.

Ethisphere recognition

Ethical Compliance

Recognized by Ethisphere for maintaining strong ethical values as a Compliance Leader Verification.

Environment + Sustainability

68% drop emissions

Emissions Reduction

Significant reduction in scope 1 and 2 greenhouse gas emissions compared to 2018 levels.

65.1% SDG-linked

Sustainable Revenue

Percentage of annualized revenues aligned with Sustainable Development Goals.

90% emission reduction

Long-term Goal

Aim to reduce total emissions (scopes 1, 2, and 3) by 90% by 2040 compared to 2018 levels.

30% scope 3 reduction

Supply Chain Emissions

Target to reduce scope 3 emissions by 30% by 2030 compared to 2018 levels.

Committed to net zero across value chain by 2040 (SBTi-approved)
Science-based targets: reduce absolute scope 1&2 emissions by 60% by 2030 vs 2018

Inclusion & Diversity

No DEI content per instruction.

Articles

Careers at WSP

WSP Projects

Sustainability at WSP

WSP LinkedIn

Role

Description

travel booking

policy compliance

travel mailbox

cost optimization

data tracking

issue resolution

Maintain a proactive approach in identifying potential travel disruptions and offer alternative solutions promptly.
Coordinate with travel vendors and booking platforms to secure flights, hotels, and ground transportation as per employee needs and company guidelines.
Provide clear guidance and support to employees regarding travel booking procedures, policy adherence, and documentation requirements.
Ensure all travel-related communications are responded to within pre-defined Turnaround Times (TATs), maintaining high service standards.
Monitor travel to high-risk countries or sectors, ensuring 100% compliance with Health, Safety & Environment (HSE) protocols.
Take full ownership of the group travel mailbox, ensuring 100% accountability for managing all incoming travel requests and queries.
Ensure all travel bookings strictly adhere to WSP’s travel policy and guidelines.
Collect and analyze client and employee feedback to identify recurring issues and prepare incident reports for continuous improvement.
Maintain accurate records of travel bookings and expenses for reporting and audit purposes.
Educate employees on travel-related compliance requirements and escalate non-compliance issues to relevant stakeholders.
Collaborate with finance and procurement teams to align travel spending with budgetary goals.
Monitor travel bookings to identify cost-saving opportunities by comparing online and offline flight and hotel options.
Maintain and regularly update shared folders, Excel trackers, and documentation to reflect current travel data and ensure audit readiness.
Uphold WSP’s operational standards and ways of working across all travel-related processes.
Communicate finalized travel itineraries to employees, ensuring all necessary documents are shared in advance, including: E-ticketsHotel confirmation vouchersCab arrangements and confirmations
Address and resolve real-time travel issues raised by employees via Email, Microsoft Teams, and WhatsApp, ensuring minimal disruption to travel plans.

Requirements

travel coordination

microsoft office

communication

travel booking

compliance

multitasking

Proven experience in corporate travel coordination or administrative support roles.
Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
Proficiency in Microsoft Office Suite (Excel, Outlook, Teams).
Excellent communication skills across email, chat, and phone.
Strong knowledge of travel booking platforms, airline and hotel policies, and visa documentation.
Familiarity with compliance protocols, especially in high-risk travel scenarios.
Ability to multitask and manage high volumes of requests with accuracy and efficiency.

Benefits

Cab arrangements and confirmations
Hotel confirmation vouchers

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

employment subject to background verification (bgv) by a third‑party agency; accurate information required.