Facilities Senior Coordinator
Subsea7
Coordinate soft facilities services, procurement and contract oversight in office.
21 days ago ago
Junior (1-3 years), Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Sutton, England, United Kingdom
Office Full-Time
Company Size
15,072 Employees
Service Specialisms
Offshore engineering
Construction
Project management
Consulting
Technical services
Sector Specialisms
Offshore Energy
Oil and Gas
Renewable Energy
Lower Carbon Oil and Gas
Carbon Capture and Storage
Fixed Offshore Wind
Floating Offshore Wind
Hydrogen
Role
What you would be doing
procurement
purchase orders
contract management
soft services
space planning
reporting
- Source suppliers, obtain quotations, and negotiate pricing in line with budget and policy.
- Support space planning, office moves, and furniture coordination.
- Maintain up-to-date records for facilities operations, HSE compliance, and procurement activities.
- Identify and report service issues or risks to the Facilities Manager.
- Ensure compliance with company procurement procedures and support cost control initiatives.
- Oversee daily delivery of soft services including cleaning, waste management, catering, reception, mailroom, and office logistics.
- Raise purchase orders, track deliveries, and maintain accurate procurement records.
- Support budget planning and contribute to continuous improvement initiatives.
- Liaise with service providers to ensure consistent quality of service and timely resolution of issues.
- Prepare reports and updates for upward reporting to management on service performance and spend tracking.
- Monitor service performance against agreed standards and escalate concerns as needed.
- Manage and monitor contracts for gym services and coffee machines, ensuring service levels are met and issues are addressed promptly.
- Manage procurement of office-related goods and services, including consumables, furniture, and soft service contracts.
What you bring
iwfm level3
microsoft office
service contracts
facilities coordinator
hse compliance
procurement
- Ability to manage and monitor service contracts
- Significant experience in a Facilities Coordinator or Supervisor role within a Corporate Office environment with a focus on soft service provision.
- Understanding of HSE compliance requirements in an office environment.
- Intermediate IT skills with strong proficiency in Microsoft Office.
- IWFM Level 3 or above (or equivalent qualification in Facilities Management)
- Experience coordinating office layouts, moves, and furniture logistics.
- Strong organisational and communication skills.
- Familiarity with Service Level Agreements (SLAs) and Key Performance Indicators (KPIs)
- Demonstrable understanding of procurement processes and supplier management.
- Knowledge of Sustainability Practices in facilities (e.g., waste reduction, energy efficiency)
- Ability to work collaboratively and manage multiple priorities.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Facilities Inspector Jobs in Sutton United KingdomProcurement Specialist Jobs in Sutton United KingdomFacilities Manager Jobs in Sutton United KingdomBuyer Jobs in Sutton United KingdomContracts & Procurement Admin Jobs in Sutton United KingdomProcurement Administrator Jobs in Sutton United KingdomLogistics Manager Jobs in Sutton United KingdomOffice Administrator Jobs in Sutton United Kingdom
Company
Overview
$6.8 billion
Annual Revenue
The company generates significant annual revenue, reflecting its substantial operations and project portfolio.
1,000+ projects
Global Project Portfolio
With a diverse range of clients, the company has delivered over 1,000 projects across various industries, showcasing its extensive capabilities.
40+ vessels
Specialized Fleet
The company operates a modern fleet of over 40 vessels, dedicated to installing pipelines, structures, and subsea systems.
- Born in 2002 and built from the 2011 merger of Acergy and Subsea 7 Inc., the company has roots stretching back to the North Sea adventurers of the 1970s.
- Based in London and registered in Luxembourg, it spans 30+ countries and provides end-to-end offshore solutions, including design, procurement, fabrication, installation, and decommissioning.
- Its clients span oil & gas, renewables, carbon capture, and emerging energies like hydrogen.
- Unusual fact: its fleet includes hybrid vessels trialling biofuels and deep-sea pipelay giants like the Seven Borealis and Seven Arctic.
- Safety: We are committed to maintaining a safe working environment and continuously improving safety across our business.
- Integrity: We uphold the highest ethical standards and are transparent in our actions and decisions.
- Collaboration: We work together across disciplines, functions, and geographies to achieve the best possible outcomes.
- Excellence: We strive for continuous improvement and delivering quality in everything we do.
- Sustainability: We are committed to providing sustainable solutions that meet the needs of our customers while minimizing environmental impact.
2050
Net Zero Target
Aiming to achieve net zero carbon emissions by the year 2050.
30%
Emissions Reduction
Committed to reducing greenhouse gas emissions by 30% by 2030 compared to 2019 levels.
- Focus on reducing emissions through energy-efficient technologies and low-carbon solutions in subsea engineering.
- Investing in carbon capture technologies and greener vessels to improve environmental performance.
- Sustainability is embedded in operational processes to ensure long-term value creation for stakeholders.
30% by 2030
Female Leadership Target
Aiming to achieve a 30% representation of women in senior leadership positions by the year 2030, showcasing a strong commitment to gender diversity.
- Promotes a culture of inclusion with diverse teams working across global projects.
- Tracks diversity metrics to inform leadership decisions and hiring strategies.
- Focuses on gender balance in recruitment with dedicated programs to support career growth for women in engineering and leadership.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio