Family‑owned commercial and industrial plumbing contractor specializing in large‑scale projects.
Serve as a primary point of contact for clients and partners when executives are unavailable.
Assist with onboarding, training logistics, and maintaining employee records.
Organize, draft, and proofread correspondence, proposals, reports, and internal documents.
Coordinate meetings, site visits, and ensure all stakeholders have the required documentation.
Assist with follow-ups and expense reports.
Manage calendars, schedule meetings, coordinate travel, and prepare agendas for executives.
Monitor progress milestones and support timely communication with stakeholders.
Maintain organized digital and physical filing systems for project documents.
Coordinate with project managers, field supervisors, vendors, and general contractors as needed.
Assist with preparing, formatting, and organizing board meeting documents, presentations, and reports.
Track project budgets, cost codes, and related financial documentation.
Help track licenses, certifications, safety documentation, and compliance requirements.
Track executive priorities and ensure deadlines are met.
The Executive Assistant will provide high-level administrative, operational, and organizational support to the leadership team within a commercial plumbing organization. This role ensures efficient daily operations, enhances communication across departments, and supports project coordination, scheduling, documentation, and client service activities. The ideal candidate is proactive, detail-oriented, trustworthy, and thrives in a fast-paced construction/trades environment.---
Maintain confidentiality while handling sensitive company and project information.
Support vendor account management and maintain updated contact lists.
Support scheduling of technicians, subcontractors, and field teams as needed.
Maintain a professional and courteous demeanor representing the company.
Assist with project documentation, including submittals, RFIs, change orders, permits, and closeout packages.
Excellent written and verbal communication skills.
10+ years of administrative or executive assistant experience, preferably supporting leadership in construction, field service, or commercial trades.
Experience working with commercial job site processes and documentation.
Adaptability in high volume and fast-paced environment
Strong organizational skills with the ability to multitask and prioritize effectively.
Ackerman Plumbing is seeking an experienced and driven Executive Assistant to support our leadership team through proactive coordination, effective communication, and exceptional organizational skills.
Excellent time and task management skills
Proficiency with Google Workspace or Microsoft Office; comfort with project management or construction software (e.g., ServiceTitan, Procore, Buildertrend, or similar).
Proactive problem-solving
Ability to work independently and handle confidential information.
Familiarity with accounts payable/receivable workflows.
Attention to detail
Background supporting operations in plumbing, HVAC, mechanical, or other skilled trades, strongly preferred.
Full-time position with standard business hours; occasional flexibility may be required.
Competitive compensation based on experience.