Executive Assistant

Description

The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance & Culture function’s global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders.

• Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance & Culture initiatives.
• Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence.
• Follow-Through: Ensures every task and commitment is completed to the highest standard.
• Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities.
• Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines.
• Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy.
• Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones.
• Operational Rigor: Brings structure, process discipline, and accountability to all work.
• Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution.
• Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission.
• Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function.
• Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making.
• Collaboration: Builds strong, trusted relationships across functions, levels, and geographies.
• Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight.
• Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity.
• Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity.
• Anticipate the CPO’s needs, acting with initiative and independence to resolve challenges before they arise.
• Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization.

Requirements

Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation.

• Attention to Detail: Produces consistently accurate, polished, and professional deliverables.
• Global Mindset: Navigates international teams and cultural nuances with empathy and understanding.
• AI & Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving.
• Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision.
• Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools.
• Confidentiality & Trust: Maintains impeccable discretion and integrity at all times.
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters.
• Experience using AI and digital productivity tools to improve workflows is highly desirable.
• Experience managing complex global calendars and multi-stakeholder communications.
• Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus).
• Bachelor’s degree or equivalent professional experience.
• Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance