Paralegal/Legal Assistant

Description

• Assist with the preparation, editing, and formatting of legal documents, correspondence, and reports.
• Stakeholder Coordination:

Liaise with internal teams (engineering, procurement, project management) and external counsel on deliverables with particular focus on third party agreements necessary for projects.

• Track compliance obligations under GDC contracts, communicate to affected staff compliance responsibilities, and maintain records related to satisfactory completion of such obligations.
• Coordinate with GDC personnel on the collection of data and documents responsive to document requests.
• Summarize findings and provide memoranda to attorneys and project managers.
• Draft responses to appeal in consultation with attorneys.
• Public Record Response & Compliance:

Track receipt of public record request and responses, and appeals and responses

Coordinate with GDC personnel on the collection of data and documents responsive to document requests.

Review responsive documents, identify information to be redacted based upon exceptions under applicable law, in coordination with parties to such documents or having privilege rights, and application of redactions.

Prepare responses to requests for records in consultation with attorneys.

Draft responses to appeal in consultation with attorneys.

• Document Management:

Organize, maintain, and track legal documents, contracts, and project records using document management systems.

Assist with the preparation, editing, and formatting of legal documents, correspondence, and reports.

• Review responsive documents, identify information to be redacted based upon exceptions under applicable law, in coordination with parties to such documents or having privilege rights, and application of redactions.
• Track receipt of public record request and responses, and appeals and responses
• Track compliance obligations under federal and state laws, communicate to affected officers and employees compliance responsibilities, and maintain records related to satisfactory completion of compliance obligations.
• Compliance Support:

Track compliance obligations under federal and state laws, communicate to affected officers and employees compliance responsibilities, and maintain records related to satisfactory completion of compliance obligations.

Track compliance obligations under GDC contracts, communicate to affected staff compliance responsibilities, and maintain records related to satisfactory completion of such obligations.

• Prepare draft minutes for Board meetings and Committee meetings in consultation with attorneys.
• Administrative Support:

Maintain organized records and files (physical and digital).

Assist with billing, invoicing, and budget tracking for legal services.

• Assist with billing, invoicing, and budget tracking for legal services.
• Board Support:

Coordinate with others on the scheduling of meetings with Commissioners.

Prepare draft minutes for Board meetings and Committee meetings in consultation with attorneys.

Track and maintain Board minutes and resolutions for archiving purposes.

• Coordinate with others on the scheduling of meetings with Commissioners.
• Organize, maintain, and track legal documents, contracts, and project records using document management systems.
• Maintain organized records and files (physical and digital).
• Legal Research & Support:

Conduct legal research on statutes, regulations, and case law relevant to infrastructure, environmental, and transportation matters.

Summarize findings and provide memoranda to attorneys and project managers.

• Conduct legal research on statutes, regulations, and case law relevant to infrastructure, environmental, and transportation matters.
• Track and maintain Board minutes and resolutions for archiving purposes.
• Prepare responses to requests for records in consultation with attorneys.
• Liaise with internal teams (engineering, procurement, project management) and external counsel on deliverables with particular focus on third party agreements necessary for projects.

Requirements

• 3-5 years experience with contract administration, public procurement, and regulatory compliance is highly desirable
• Proficient in Microsoft Office Suite and legal document management software.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Bachelor’s degree in Legal Studies or a related field.
• Strong written and verbal communication skills.
• Paralegal Certificate a plus

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance