ASSOCIATE SPECIALIST - SPECIALIST - Electronics Group - Purchasing Department

Description

• Issues requests for proposals as needed, ensuring compliance with Southwest Research Institute (SwRI) business practices and Desktop Guide protocols.
• Engage with vendors to discuss quality assurance requirements, negotiate terms and conditions, pricing, and delivery schedules.
• Solicits, negotiates, awards, documents and administers purchase orders to SwRI vendors to support SwRI Overhead and SwRI (Government and Commercial) projects, in accordance with SwRI General Purchase Order Terms and Conditions.
• Provides written documentation to support the purchases based on purchasing operation policies and procedures.
• Conducts market research and cost/price analysis to ensure the best source and a fair and reasonable price.
• Conduct supplier sourcing as required, establish new vendor relationships, and maintain accurate vendor contact information.
• Thoroughly reviews purchase requisitions to ensure accuracy and completeness including proper charge numbers and approvals, quality assurance, Controlled Unclassified Information (CUI) requirements, etc.
• Organize and produce all documentation to support the purchases in accordance with Purchasing OPP and/or FAR/DFARS and other applicable federal regulations.
• Receive, review, and analyze vendor proposals, working with suppliers to obtain necessary support documentation to show fair and reasonable pricing.
• Resolves issues as they occur and perform other duties as necessary in accordance with SwRI Purchasing Policies and Procedures, accounting policies, FAR/DFARS and other federal regulations, Desktop guides and on the job training.
• Expedite orders to ensure timely delivery.
• Assists with the management of vendor performance, quality assurance and successful completion of contracted tasks.

Requirements

• 0-5 years: Experience with administering and justifying the price of Purchase Orders under government contracts; conducting detailed market research and performing comprehensive price or cost analysis, and meticulously documenting the results.
• Must exhibit a high level of motivation, meticulous attention to detail, and an energetic approach to job responsibilities.
• Direct experience in Purchasing is preferred.
• Possess strong interpersonal and communication skills.
• A valid/clear driver's license is required.
• Demonstrates excellent organizational skills alongside strong analytical, critical thinking, and problem-solving abilities.
• Requires a Bachelors degree in Business or related fields with related experience

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance