Document Controller

Description

We are currently seeking an “Document Controller” to join our dynamic team. As an integral member of the team, you will have the opportunity to maintain and process official project documents for the company. Your pride in ensuring that all documents are consistent and professional will be a vital part of this diverse and interesting position.

• Coordinates and communicates with clients and vendors to expedite deliverables and issue final documentation within project deadlines
• Recommends methods and techniques for improving quality, productivity, and deadline schedules
• Generates and distributes reports as required by project
• Responds to internal and external drawing and document requests
• Coordinates and provides routine quality checks on all outgoing documentation in accordance with company and client guidelines
• Handle file drawings and documents by processing engineering drawing turnovers, electronically scanning documents, and maintaining data files
• Uploads documentations to SharePoint site and inputs the correct META data
• Assists team lead with training and supervising junior staff
• Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence
• Performs File Transfer Protocol (FTP) or similar site uploads and downloads
• Interact with engineering disciplines to handle the issuance of client engineering documentation and vendor information
• Ensure that all procedures and internal standards are adhered to, documentation is consistent and quality control standards are maintained during all stages of engineering document and drawing processing
• Interfaces with IT and engineering groups to set up electronic systems on projects
• Responsible for the compilation of vendor data books according to document control standards and client requirements
• Sets up project requirements and document control files for both engineering and supplier documents

Requirements

NOTE: Thank you for your interest in Solaris Management Consultants Inc. Only shortlisted candidates will be contacted for an interview. Due to the volume of applications, we receive, we are unfortunately unable to respond to every submission or follow-up. Please note that to comply with Canadian Law, all candidates being offered a position with Solaris Management must be legally entitled to work in Canada. We wish you all the best in your career search!

• Strong communication and interpersonal skills with the ability to work in a team
• Strong ability in making critical decisions and problem solving
• Excellent follow-up skills with the ability to perform effectively in a fast-paced environment
• 2-8 years of data entry, administrative, and/or document control experience
• Completion of high school and/or related certificate/technical diploma
• Ability to meet project timelines and effectively perform in a high pressure and team-based environment
• Self-motivated with the ability to take initiative and prioritize tasks effectively
• Advanced proficiency in Microsoft Office, Microsoft Share Point Services, LiveLink, EDMS software, and Bluebeam is an asset.
• Experience in an Engineering, Procurement, and Construction (EPC) environment would be an asset
• Open-minded with the ability to follow instructions and work with minimal supervision
• Experience in compiling project data books
• Intermediate working knowledge of engineering terminology with the ability to understand information on drawings, documentation and engineering document management systems
• Experience with File Transfer Protocol (FTP) site or similar to
• Highly organized with strong attention to detail and accuracy

Benefits

The salary for this role is based on an average of 37.5 hours a week. The estimated range is between $32.5-$37.5 hourly, depending on skills and experience

The Solaris MCI culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all employees. With our hybrid work program, extensive benefits, RRSP matching program, and much more, we put our people and their families first!

A career with Solaris MCI offers opportunities for growth through our organization’s flat team structure, internal training, and mentorship programs.

Solaris MCI was established in 1993, is privately-owned, and provides exponential growth opportunities within the organization through our flat team structure, internal training, and mentorship programs. We are one of the four entities that make up our Group of Companies, which includes Solaris MCI, Solaris Solutions Inc. (Construction Management), Ensol Systems (R&D and Manufacturing), and Ogee, our project development division (Opportunity Green Early Engagement). Spanning from project concept development through to construction, commissioning, and operations, a career with Solaris means you have the opportunity to contribute at all stages of the project lifecycle.

Our culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all our employees. With our flexible work arrangements, extensive benefits, RRSP matching program, and much more, we put our team and their families first! We offer a 37.5-hour work week with Fridays being WFH and half days!

Compensation, Benefits & Growth

Training + Development

Interview process

Visa Sponsorship

Security clearance