Transaction Coordinator Manager

• Design, implement, and optimize scalable systems and SOPs for transaction management.
• Maintain detailed transaction records and performance metrics.
• Manage all aspects of the transaction process from contract to closing.
• Identify bottlenecks and implement process improvements.
• Supervise and train junior transaction coordinators, virtual assistants, or administrative team members involved in the transaction process.
• Serve as the escalation point for complex or high-risk files.
• Ensure internal deadlines, legal compliance, and brokerage policies are consistently met.
• Provide regular updates on transaction volume, closing timelines, and pipeline status to leadership.
• Submit all necessary documents for compliance and ensure files are audit-ready.
• Coordinate with clients, agents, escrow officers, lenders, inspectors, attorneys, and title reps.
• Oversee and manage the company’s full pipeline of real estate transactions.
• Collaborate with leadership to set performance benchmarks and streamline workflows.
• Track all timelines and ensure seamless communication and documentation.
• Open escrow, monitor contingencies, ensure signatures and disclosures are collected properly.

We are seeking a highly experienced, strategic, and organized Transaction Manager to lead and oversee all transaction processes from contract to close. This leadership role is responsible not only for managing transactions but also for building and improving systems, training and supervising support staff (if any), ensuring compliance across files, and acting as a liaison between internal teams and external partners. The ideal candidate will bring a blend of operational excellence, industry knowledge, and leadership to drive a seamless, high-volume transaction pipeline.

• Strong leadership, communication, and problem-solving skills.
• Deep understanding of real estate contracts, escrow timelines, disclosures, and compliance.
• Real estate license (preferred but not required depending on state regulations).
• Proficient with real estate tools such as DocuSign, MLS systems, and CRMs.
• 3+ years of experience as a Transaction Coordinator in real estate (residential, investment, or commercial).
• Knowledge of [state]-specific real estate laws (e.g., California) if applicable.
• Exceptional organization and follow-through skills.
• Prior management or team lead experience is strongly preferred.
• Proven ability to manage multiple high-volume transactions concurrently.