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Brokerage Services Coordinator
Stream Realty Partners
Supports brokers/clients with transaction, admin, and business development tasks in CRE.
9d ago
Junior (1-3 years)
Full Time
Orlando, FL
Office Full-Time
Company Size
1,350 Employees
Service Specialisms
Leasing
Property Management
Tenant Representation
Landlord Representation
Capital Markets
Investment Management
Sales
Development
Sector Specialisms
Industrial
Commercial real estate
Investment sales
Leasing
Property management
Facilities management
Development
Sustainability
Role
What you would be doing
sharepoint docs
crm maintenance
listing db
market surveys
proposal prep
event coordination
- Gather lease details, including property data and commission structure, to prepare and submit comprehensive broker deal sheets for commission payment requests.
- Coordinate leasing signage requests with leasing team, marketing, and vendor.
- Compile property data for clients including tenant surveys, summary reports, maps, and status updates for listing and/or tenant representative assignments.
- Maintain lease and property files in a Microsoft Teams & SharePoint environment.
- Organize all documents necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements.
- Assist with market surveys and competitive property reports.
- Support the preparation of property surveys and tour schedules tailored to tenant requirements.
- Organize and coordinate client specific property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs).
- Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits.
- Maintain current information on deals in the market, market surveys, and lease/sale comp reports.
- Coordinate annual & ad hoc Bio sheet updates with brokers, send to marketing to review, and share with Digital Marketing to update Stream website.
- Facilitate delivery of property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs). Ensuring deadlines are met.
- Central point of contact and planner for team’s client and broker events in collaboration with Marketing team.
- Maintain the department’s customer and external broker contact information in the customer relationship management database, CRM.
- Monitor contract milestones, lease expirations, and critical deadlines to ensure timely execution and renewal options, follow up with all parties on the execution as required.
- Help organize and collect information needed for proposals, pitches, and presentations.
- Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up with clients/customers to ensure timely payment of commission & miscellaneous expense invoices.
- Coordination of client/broker engagement events and gatherings along with specific team events.
- Support the population of internal listing databases (RE Applications) on behalf of brokers and maintain listings in external database (Costar).
- Ensure all lease transaction documentation is accurate, compliant, and signed by relevant parties.
- Work in partnership with Marketing and within brand guidelines to maintain Stream’s brand consistency in reviewing and creating outgoing property marketing materials including flyers, proposals, tour books, maps, floor plans, surveys, and other sale materials.
- Collaborate with internal resources, Marketing & Analysts, to orchestrate the delivery of pitch and proposal material for new business pursuits. In addition, effectively showcase available spaces within properties leased by Stream.
- Prepare agendas and gather materials for property ownership calls.
- Steward and be a liaison between brokers and marketing for marketing campaigns.
- Coordinates and schedules client property tours. May assist with tours; show space and discuss property specifications, in compliance with local Real Estate Commission guidelines.
- Gather and help prepare and distribute marketing materials.
What you bring
analytical
microsoft office
admin experience
adobe acrobat
detail oriented
communication skills
- Use analytical skills to comprehend listing agreement in order to submit Property Transition Forms for newly awarded landlord/seller representation agreements.
- Proficiency in Microsoft Office Suite including, Word, Excel, Power Point, Outlook, Teams, & SharePoint with ability to learn new software.
- 1-3 years relevant experience supporting multiple people in a coordinator or administrator capacity
- Experience with Adobe Acrobat, InDesign experience a plus
- Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
- Strong oral and written communication skills, including creating and editing marketing materials
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Training + DevelopmentInformation not given or found
Interview process
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Security clearanceInformation not given or found
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Company
Overview
$8B in Revenue
Annual Real Estate Transactions
Handles over $8 billion in annual real-estate transactions across the U.S.
350M sq ft
Leased and Managed Space
Leased and managed over 350 million square feet of commercial real estate assets.
1.5M sq ft
Flagship Office Campus
Developed a 1.5-million-square-foot office campus in Houston, showcasing large-scale development capabilities.
- Founded in 1996 by industry veterans, they’ve grown from a local Dallas office into a national platform.
- Stream’s full-service model covers tenant and landlord representation, property & construction management, capital markets, investment management, development and strategic marketing.
- They operate flagship offerings like an industrial capital-markets division and a hospitality-inspired property-management platform.
- We are intelligent, creative, innovative, and sharp.
- Honesty is our guiding principle; we always tell the truth and conduct ourselves ethically.
- We are nice to everyone, all of the time, and we respect and seek diversity in thought and background.
- We are passionate about our company, colleagues, customers, and work; we strive to win for our clients and associates.
- Partnered with The Dragon Group to deliver sustainability consulting, green supply chain strategies, and high‑performance environments for clients.
- Analyzed client facilities (e.g. Auburn Hills, MI) and created net‑zero roadmaps—no specific company‑wide net‑zero target date disclosed.
- Supported client energy goals via National Program Management, enabling clean‑energy and sustainability gains through third‑party expertise.
1,339 hours
community service hours
Stream's employees contributed 1,339 hours of volunteering in 2021 to support 13 community organizations, demonstrating a strong commitment to giving back.
- Sponsored 12 college students in Dallas via Project Destined’s 9‑week work‑based CRE training program to increase diversity in real estate.
- Launched Women of Stream Mentorship program for career development (no published gender ratios).
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