Administrative Assistant

Description

• Assist in organizing and editing project manuals and specifications.
• Collaborate with project and division managers to prepare invoices, resolve billing discrepancies, and manage accounts receivable follow-up.
• Maintain project documentation, financial records, and status reports, ensuring adherence to company policies and procedures.
• Prepare accurate and timely financial reports for project managers and assist with audits and financial reviews as needed.
• Develop and maintain project schedules, budgets, and resource allocation plans.
• Coordinate with project managers to establish and monitor project budgets, expenses, and contracts, ensuring compliance with financial objectives and standard terms.
• Support proposal development, cost estimating, and agreement preparation.
• Perform general office duties, including scheduling, processing, registrations, and authorizations.

Requirements

• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Two plus (2+) years of experience in project management, administration, finance, or related role.
• Ability to learn and become proficient with Deltek Vantagepoint and other business management software platforms.
• Strong communication, analytical and problem-solving skills.
• Knowledge of project management principles is a plus.
• Associate’s degree or equivalent in Business, Finance, Marketing, Architecture, Engineering, or related field.

Benefits

• Comprehensive benefits package (health, dental, vision, retirement, etc.).
• Professional development support (training, conferences, certifications).
• Competitive salary & performance-based bonuses.

Training + Development

Interview process

Visa Sponsorship

Security clearance