Procurement Card & Expense Report Administrator

Description

• Administrative tasks such as mail, phone calls, scheduling meetings and maintaining records
• Ad-hoc projects related to the expense report system, policy and management
• Provide support to the A/P team with a focus on check requests and/or urgent invoices
• Managing cardholder profiles: spend limits, restrictions, increases, and holds
• Responsible for addressing any issues and discrepancies related to expense reports
• Initiate and process P-card deactivation procedures for employee separations, transfers, or non-compliance with policy
• Offer ongoing support to all cardholders regarding questions raised: i.e. card balances, declined charges, increase/decrease of spend limits
• Work closely with the A/P team to monitor card usage is within regulations and guidelines
• Daily auditing and processing of expense reports to ensure accuracy, completeness, and compliance to the company expense policy
• Prepare the monthly managers' report and send it to the applicable division managers
• Processing of applications, ensuring proper authorization and internal webinar has been completed
• Setting up new cardholder accounts to include emailing new and/or replacement cardholders of arrival, distribution of card (USPS, FedEx, Inter-office)
• Provide ongoing support to employees on the expense report process, i.e. submissions, documentation required, approvals, payment dates
• Ensure cardholders adhere to the P-card policy
• Reconciling the monthly statement against Concur transactional data and payment, along with statement/invoice entry

Requirements

• Occasional lifting of up to 30 lbs.
• Strong organizational, analytical and decision-making skills
• Experience with multiple entities and managing of high-volume transactions and active cards
• At least 2 years' experience in corporate card program administration, expense management or financial operations
• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Proficient with MS Office, Oracle, Fusion, Concur and banks
• An associates degree in accounting, finance or a related field is generally preferred.
• Ability to work independently and make sound decisions with limited supervision

Benefits

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Charitable Giving Match with our Rosendin Foundation
• Disability Income Protection Insurance
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• ESOP - Employee Stock Ownership
• Pre-tax Flexible Spending Plans (Health and Dependent Care)

Training + Development

Interview process

Visa Sponsorship

Security clearance