Executive Assistant

Description

• Assisting SJI and IIF staff temporarily assigned to Green Lane by reserving meeting rooms, arranging meals, and handling other logistical needs.
• Facilitating the development of strategic presentations and project proposals, coordinating input for the ETG leadership team, and ensuring all materials are thoroughly edited and refined.
• Tracking and following up on outstanding questions and deliverables requested by the ETG President and leadership team to ensure timely resolution.
• Curating the monthly accomplishments list by reaching out to contributors for clarification and recommending the top 3–5 highlights to the President for submission to senior SJI leadership.
• Compiling and enhancing analytical reports and supporting documentation for both recurring and ad hoc meetings.
• Entering payroll and overseeing the approval process for Presidential documents such as contracts, staffing requests, and wet signatures in Workday Strategic Sourcing (Scout), while liaising with Legal, requesters, and the President to ensure timely completion.
• Overseeing the Employee Engagement calendar to ensure timely coordination of quarterly initiatives, including Monthly Food Trucks, Town Hall meetings, and ride-alongs that promote employee morale and involvement.
• Serve as the primary ETG liaison with Corporate Communications and HR for corporate events, such as Employee Appreciation Day, Biometric Screenings, and other engagement activities.
• Providing administrative and operational support to the ETG Leadership team as needed.
• Arranging travel logistics, including registration, hotel accommodations, and transportation for conferences and business trips.
• Preparing and submitting monthly expense reports, generating mileage logs, and coding invoices for payment processing.
• Managing the President’s calendar and coordinating monthly staff meetings and ETG Operating Results sessions, including scheduling, agenda preparation, guest facilitator coordination, and sending reminders.

Requirements

• Typically requires 2- 4 years of related experience
• Prior experience working in confidential environment
• Experienced with technology platforms and digital tools relevant to the role, such as Microsoft Office Suite, Workday, and DocuSign
• Demonstrated success in engaging with executive-level stakeholders, including corporate officers and board directors
• Aptitude for solving problems with creativity and logic
• High School Diploma or GED
• Sound judgment and decision-making under pressure
• Effective interpersonal skills for collaboration and communication
• Strong analytical skills for interpreting data and supporting strategic decisions
• Ability to work independently with minimal supervision
• Leadership capability in team settings and project environments

Benefits

• Short-term and Long-term Disability Insurance
• Flexible vacation, Paid Time Off, and Sick Leave package
• 401(k), with generous company match
• Comprehensive Health, Dental, and Vision Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance