Solar Project Coordinator

Description

• Assist in maintaining a safe work environment for all on-site personnel, including conducting
• Assist in troubleshooting basic technology issues for field staff and escalate to IT as needed.
• Assist with resource allocation, including coordinating the hiring and onboarding of field staff and subcontractors.
• Assist in the preparation of project proposals, bids, and contracts, including vendor/subcontractor outreach and quote management.
• Assist in organizing and tracking safety meetings and training for field crews.
• Coordinate the processing of timesheets, payroll, and invoicing for project staff and contractors.
• Track subcontractor performance and ensure adherence to contractual obligations, quality standards, and safety protocols.
• Collaborate with Project Managers (PMs) to plan, coordinate, and execute solar energy projects.
• Maintain and update project documentation, including design plans, permits, contracts, and safety reports.
• Assist in the preparation of client progress reports, including the tracking of budgets, schedules, and milestones.
• Support the scheduling of project deliveries and oversee project-related logistics, including equipment and material sourcing.
• Assist with generating and submitting purchase orders, vendor invoices, and progress billing for completed work.
• Coordinate with clients, stakeholders, and internal teams to ensure project requirements are met and client expectations are aligned.
• Ensure compliance with local, state, and federal regulations regarding solar energy systems and safety standards.
• Schedule and manage internal and external meetings, including pre-construction, safety, and project status meetings.
• Assist in creating and maintaining project schedules, tracking milestones, deliverables, and deadlines.
• Track and report on project performance and ensure all work is completed in compliance with quality control and safety guidelines.
• Provide administrative support for project-related activities, including document organization, file management, and project reporting.
• Prepare and track project documentation, including contracts, submittals, change orders, and project closeout documents.
• Coordinate logistics for the procurement of materials, equipment, and resources, ensuring timely delivery to job sites.
• Track and ensure compliance with OSHA and other regulatory requirements related to solar installation.
• Act as a liaison between vendors, subcontractors, and the project team to ensure timely and accurate deliveries and services.
• Address customer inquiries or concerns and escalate issues as appropriate to the Project Manager.
• Support the PM in tracking project budgets, including monitoring expenses and ensuring the project stays within budget.
• Coordinate the deployment of IT resources for project teams (tablets, laptops, software tools).
• Collaborate with Safety Department to ensure all safety requirements and protocols are met on each project.
• Help resolve issues related to vendor performance, project delays, or material shortages, escalating as needed.

Requirements

• OSHA 10/30 or similar safety certification preferred.
• Strong organizational, communication, and multitasking abilities.
• Strong problem-solving skills with a focus on solutions.
• PMP or related project management certification a plus.
• Ability to work effectively in a team environment and manage multiple priorities in a fast-paced setting.
• Education: High School diploma or equivalent required (Bachelor’s degree in Construction Management, Engineering, or related field preferred).
• Knowledge of project management software (e.g., Procore, Buildertrend, or similar platforms) is a plus.
• Experience: 1-3 years of experience in project coordination or administration, with a focus on construction, solar, or renewable energy projects preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance