Ops Payroll Rep

Description

• Check Requests for any layoffs, corrections needed, or missed entry
• Provide valid US work authorization documents for E-Verify
• Communicate and confirm information with the appropriate business leaders
• On specific customer related jobs (Hegewisch and Fusion) comparing the daily progress reports (DPR’s) to the employees hours/rates of pay/per diems/rig rent/truck pay/boot pay for each day to ensure that DPR’s/Time balanced to what we were submitting to the customer
• Cross train and work with team members as needed with daily workflow
• Entering Time and Reviewing Hours
• Work with employees that reach out with missed hours, incorrect rates of pay, incorrect taxes, W-4 changes, updated personal information (addresses/change of bank accounts), overpayments/underpayments, or questions on benefits/fringes.
• Checking/Tracking if Union Dues are taken out for all Union employees on a weekly basis and following up with Operations to obtain missing forms/Corporate on why dues were not taken out
• Sending New Hire/Re-Hire Information to the HR Team for Onboarding (including name, classification, rate, trade, cost center, state, area, etc.) and tracking the information
• Assisting with yearly updates to rates/fringes including: contacting unions for new agreements/rate sheets to be in accordance with members updates, new rate setups, and answering Union Benefits questions on our Great Lakes Unions
• Prepare and send termination EDF’s for employees that have been on layoff over six months
• Compiling Steward Reports and Sending Check Stubs for Operations/Corporate Union Benefits. Including all trades (UA, Teamsters, Operators, and Laborers), reports are sent per each job
• Overrides for Correct Rates/Unions/Taxes
• Separate Check Requests for 798 Welders on all pipeline projects (Per Union Agreement)
• Running Zero Hours Reports and sending to Operations notifying of employees having zero hours entered for the week

Requirements

• Flexibility to work various schedules and stay late when necessary with little or no notice
• Lifting/Pulling/Pushing: Light physical effort under 10 pounds.
• Tech savvy to learn new computer applications and software quickly; SAP, Excel, Adobe, and Success Factors experience is preferred
• Talking: Must be able to express and exchange ideas by means of spoken words.
• Standing/Walking/Mobility: Must be able to stand to open files and operate office machines. Must maintain mobility between departments and to attend meetings of employees and managers.
• Strong knowledge of payroll procedures for union and non-union is required
• Hearing: Must be able to hear well enough to communicate with co-workers.
• Pass pre-employment, random, post-accident, and reasonable suspicion drug screens
• High School Diploma or equivalent is required
• Seeing: Must be able to read reports and use computer.
• Satisfactory results of pre-employment background check results
• Bending/Reaching/Climbing/Stooping/Kneeling: Must be able to bend, reach, or stoop to obtain office supplies and operate office equipment.
• EDF’s for EE Changes, Layoffs, Terms, and Movement
• Prior experience with multistate union and non-union payroll with movement between different unions is required
• Fingering/Grasping/Feeling: Major portions of daily work require application of manual skills involving motor coordination and finger dexterity.
• Sitting: Must be able to sit for extended periods of time.

Benefits

• Per Diem/Rig Rent/Truck Pay/Boot Pay Entry
• Employee Discounts
• Potential Bonus Opportunities
• Benefit Package including Medical, Dental and Vision Coverage
• Weekly Payroll
• Vacation/Sick Time and Paid Holidays
• Voluntary Life & AD&D Insurance and Short-Term and Long-Term Disability
• Career Development Opportunities
• 401K w/ Company Match
• Previous Period Adjustments for Missed Hours, Per Diem/Rig Rent/Truck Pay/Boot Pay, Wrong Job Hours, etc.

Training + Development

Interview process

Visa Sponsorship

Security clearance