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Project Coordinator
Emcor Services Mesa Energy
Coordinate retrofit projects, scheduling, documentation, purchasing, permits, and payroll.
13d ago
$32 - $46
Intermediate (4-7 years)
Full Time
Kent, WA
Field
Company Size
1,000 Employees
Service Specialisms
Engineering
Technical Services
Project Management
Consulting
Design
Sector Specialisms
Commercial
Industrial
Role
What you would be doing
sharepoint management
billing assistance
wip reporting
retrofit setup
po management
permit processing
- Develop and maintain all project folders in SharePoint.
- Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
- Assists the Project Manager with WIP Reports for the end of the month review.
- Liaison with payroll department for all certified payroll issues.
- Scheduling person – work with Project Manager and Superintendent to keep shifts updated
- Maintain and follow a strong safety program.
- Prepares Submittal Manuals as required.
- Initiate Warranty Letters when required.
- Enters all retrofit weekly timecards and manages payroll issues with the payroll department.
- Set up all retrofit and automation jobs
- Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
- Coordinates purchase of necessary supplies, equipment and services from appropriate sources.
- Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
- Issues and enters all PO’s and subcontracts required for retrofit projects.
- Prepares and submits certificates of insurance.
- Reviews and approves vendor and subcontractor invoices monthly.
- Processes all required permits and pulls in person from cities as needed.
- Supports all Project Managers with daily requirements.
What you bring
construction
permits
bachelor's
microsoft
3 years
administration
- Strong background with Construction forms and permits necessary.
- Ability to work independently or as member of a team.
- Bachelor's degree in business administration or equivalent work experience.
- Strong administrative skills.
- Computer literate in Microsoft Products.
- Excellent verbal and written communication skills.
- Ability to adapt to ever changing priories.
- Ability to coordinate and work well with others.
- A minimum of three (3) years’ experience in back-office support in the Construction field.
- Payment & Performance Bonds if required by customer.
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Interview process
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Overview
- Founded as a trusted provider of energy and mechanical services for a diverse range of industries.
- Specializes in the design, installation, and maintenance of energy-efficient systems.
- Focused on delivering sustainable solutions for both commercial and industrial clients.
- Leverages advanced technologies to optimize energy use, reduce costs, and enhance operational efficiency.
- Has a proven track record of large-scale projects, including HVAC, electrical, and building systems.
- Known for completing complex projects on time, within budget, and with exceptional quality standards.
- Offers cutting-edge services in energy management, renewable energy, and system optimization.
- Recognized for a hands-on approach and strong client relationships built on trust and reliability.
- Integrity
- Quality
- Functionality
- Dependability
- Built on a tradition of innovation
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- No publicly disclosed DEI strategy or gender-related metrics available on the provided sources
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