Sr. Project Assistant

Description

• Organize, track, and assist with managing contracts, amendments, and subconsultant agreements.
• Prepare reports, schedules, and project updates.
• Maintain salary and staffing rosters to support Project Manager visibility.
• Coordinate internal communication and help keep project tasks moving forward.
• Provide day-to-day administrative and operational support to Project Managers.
• Monitor deadlines, deliverables, and approval requirements.
• Work closely with accounting, contracts, and other internal teams.
• Set up new projects, budgets, and task codes.
• Maintain accurate project information and support updates throughout the project lifecycle.
• Assist with tracking project budgets, expenditures, and invoice support materials.

Requirements

• Minimum of 5-7 years of professional experience
• Experience with Microsoft Dynamics 365 preferred.
• Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.
• 4+ years of project coordination or administrative experience in the A/E/C or professional services industry.
• High school diploma is required; bachelor’s degree preferred.
• Strong organizational skills and attention to detail.
• Experience supporting project budgets, contracts, or internal workflows.
• Proficiency in Microsoft Excel and related tools.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance