Project Operations Specialist-Construction

Description

• Drive project success by coordinating activities from initiation to completion, ensuring deliverables meet budget, scope, and timeline requirements.
• Support and train PMs on comprehensive project documentation, including schedules, budgets, and progress reports.
• Coordinate and assist with project meetings, workshops, and presentations as needed.
• Assist in procuring and managing project resources (PO and contract creation), including equipment, materials, and subcontractors.
• Support the project team in resolving issues with a solution‑oriented mindset.
• Update project information in client and JLL project management tools, maintaining accurate status.
• Review project forecasts and accruals, preparing account‑level analysis and reporting.
• Conduct monthly variance analysis (MTD, QTD, YTD) and assist with quarterly QBR reporting.
• Prepare and review actuals reports, ensuring accuracy and timely delivery.
• Upload forecasts in client tool and craft detailed commentaries.
• Generate comprehensive forecast reports for stakeholder review.
• Assist with project financial audits, closeout reconciliation, and compliance requirements.
• Monitor project financial performance, tracking expenses and maintaining accurate budget records.
• Manage client vendor setup and provide invoice support.
• Prepare project purchase orders using client and JLL tools.
• Offer comprehensive contract support, including review and administration.
• Collaborate on developing efficient reporting strategies, focusing on automation and process simplification.
• Contribute to the development and distribution of best practices and process documentation.
• Complete regular and ad‑hoc reporting, including internal and client‑ready documents, reports, and presentations.
• Utilize Microsoft Teams and Shared Drive for efficient data collection, reporting, and team communication.
• Identify potential risks and develop mitigation strategies to ensure project success.
• Assist with PM onboarding, providing guidance on finance, sourcing, procurement, and project tools/processes.
• Offer documentation and process support for Project Funding Reports.
• Maintain accurate project documentation, including project plans, status reports, and meeting minutes.

Requirements

We are seeking a detail‑oriented Project Delivery Operations Support Analyst for the Microsoft Account: Project Operations Support, primarily supporting LATAM projects. The role functions as a critical support function akin to an experienced Project Manager, focusing on operational excellence across the project lifecycle, financial tracking, and vendor coordination. Spanish language proficiency is required.

Required qualifications include fluency in Spanish, a bachelor’s degree in construction management or a related field, and 2‑4 years of project management experience in real estate. Strong organizational, communication, and analytical skills are essential, as is proficiency with project management tools. Preferred qualifications include PMP certification, experience with commercial‑real‑estate clients, and familiarity with sustainability practices.

Benefits

The estimated compensation range is $66,000–$80,000 per year. The position is remote, based in Dallas, TX or Phoenix, AZ, and does not provide visa sponsorship; candidates must be authorized to work in the United States.

JLL offers a supportive culture and comprehensive benefits that prioritize mental, physical, and emotional health, such as a 401(k) match, medical/dental/vision coverage, paid parental leave, paid time off, company holidays, and early wage access through Daily Pay.

Training + Development

Interview process

Visa Sponsorship

Security clearance