Construction Project Coordinator

Description

The Construction Project Coordinator handles administrative duties throughout the project lifecycle, ensuring construction documents and regulatory forms are completed, managing project files, supporting Project Managers with logistics and equipment verification, and overseeing smaller service construction projects.

• Set up new projects in SmartSheet and create server folders/sub‑folders.
• Send and manage bid requests to subcontractors and vendors.
• Assist with procurement of fire hydrant meters and project permits.
• Submit construction notifications to TCEQ.
• Prepare contract documents and purchase‑order issuance for accounting.
• Ensure materials are received, staged, and verified against orders.
• Support logistics of project equipment.
• Coordinate regulatory notifications and schedule inspections.
• Manage and track smaller service construction projects using SmartSheet.
• Initiate billing cycles for service projects with the billing team.
• Manage spill bucket program and replacements.
• Procure and order equipment as needed.
• Oversee closeout documentation and present to customers.
• Assist in billing of construction projects.

Requirements

• High school diploma or GED required.
• Proficient with Microsoft Office and SmartSheet.
• Computer skills with ability to type 40 WPM and generate reports.
• Demonstrate initiative, independent decision‑making, and creative problem‑solving.
• Pass drug screen, background check, and MVR if driving for the company.
• Physical ability to lift 10 lb occasionally and perform typical office tasks.

Benefits

JF Petroleum provides competitive pay, a 401(k) match, paid time off and holidays, health benefits, life insurance, bonus eligibility, paid training, uniforms, and possible relocation assistance, and it is an equal opportunity employer.

• Competitive pay.
• 401(k) with company match.
• Paid time off and holidays.
• Medical, vision, dental, and disability health benefits (effective 1st of month after 30 days).
• Company‑provided life insurance.
• Bonus program eligibility.
• Paid training and uniforms for field personnel.

Training + Development

Interview process

Visa Sponsorship

Security clearance