Field Office Manager

Description

The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.

• Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures.
• Assist in preparation of the monthly job status report.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
• Support of job status reports.
• Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
• Prepare and submit monthly pay requests in accordance with contract terms.
• Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
• Change order accounting.
• Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
• Establish and maintain the project filing system.
• Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes.
• Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Maintain the project job-cost ledgers that support pay requests to the owner.

Requirements

Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us.

• Knowledge of MS Office (ex: Excel)
• Knowledge of accounting software programs. (ex: TRACK, CATS)
• 3+ years of accounting experience working in an industrial setting.
• Ability to multi-task and handle multiple deadlines.

Benefits

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

• Jobsite accounts payable/receivable.

Training + Development

Interview process

Visa Sponsorship

Security clearance