Executive Assistant

Description

• Coordinate and organize high-stakes business meetings, including preparing agendas, minutes, and materials, and ensuring all parties are aligned and prepared.
• Independently manage and execute special projects, from inception to completion, which may involve research, data analysis, and coordinating cross-functional teams.
• Manage and submit expense reports, and reconcile financial data for executives.
• Handle sensitive and confidential information with integrity and discretion, particularly related to strategic initiatives and transactions.
• Represent executives in communications, meetings, and project discussions, relaying information and making decisions on their behalf as delegated.
• Serve as the primary point of contact for executives, expertly fielding and resolving inquiries from internal teams, high-profile customers, and business partners.
• Provide notary services as needed.
• Track project progress and follow up on action items to ensure timely completion.
• Proactively manage and optimize the daily schedules, calendars, and travel itineraries for executives, balancing competing priorities and making independent decisions to allocate time to meet critical business needs.
• Draft and prepare confidential correspondence, reports and presentations with a high level of accuracy and discretion.
• Anticipate scheduling conflicts and independently resolve them, often requiring communication with senior leadership, customers, and board members.

Requirements

• A minimum of 7-10 years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational skills and the ability to manage a diverse workload with precision and efficiency.
• Proficiency in Google Workspace and other business software.
• Superior written and verbal communication skills.
• Demonstrated ability to exercise discretion, independent judgment, and a high degree of confidentiality.
• Experience in a corporate, legal, or finance environment is highly preferred.
• Hold an active Notary Public commission in Colorado or willingness to obtain within 60 days of hire. (Trimble will cover the expense.)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance