Project Billing Analyst

Description

• The Project Billing Analyst is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle.
• Verify billing information, including rates, expenses, markups, and tax requirements.
• Partner with Project Managers to review draft invoices and make necessary adjustments.
• Communicate professionally with clients regarding billing inquiries and payment status.
• Monitor unbilled time/expenses and follow up to ensure billable items are captured.
• Support the Accounting team with month-end close processes related to revenue recognition.
• Research and resolve billing discrepancies with internal and external stakeholders.
• Prepare and issue accurate, timely invoices based on contract terms and project progress.
• Maintain organized and up-to-date billing records within Deltek Vision (training provided).
• Collaborate with the Collections team to help resolve past-due accounts.

Requirements

• 2+ years of billing or project accounting experience preferred; experience in professional services, AEC, or construction a plus.
• Strong attention to detail and ability to work under tight deadlines.
• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required).
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Light to moderate lifting may be required.
• Experience with Deltek Vision/VantagePoint (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate.
• 30+ Years of Expertise: A proven track record of exceptional quality and dependability.

Benefits

• Collaborative Culture: A team-focused environment where everyone contributes to success.
• Comprehensive Benefits: Medical, dental, vision, 401(k) match, PTO, and holiday breaks.
• Reasonable accommodation may be provided for individuals with disabilities.
• Advancement Opportunities: We invest in your growth through training and certifications.

Training + Development

Interview process

Visa Sponsorship

Security clearance