Administrative Specialist (Part-time Temporary)
Kleinfelder
Part‑time admin specialist handling filing, data entry, contracts & office support.
8 days ago ago
$25 - $42
Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Part Time
Redmond, WA
Onsite
Company Size
3,100 Employees
Service Specialisms
Engineering
Environmental Services
Consulting
Design
Construction Management
Surveying
Geotechnical Engineering
Water Resources
Sector Specialisms
Industrial
Energy
Infrastructure
Government
Solar
Water Resources
Role
What you would be doing
schedule management
data entry
client support
document control
policy development
vendor management
- Completes work schedules, coordinates calendars, and arranges appointments.
- Completes, coordinates, or delegates administrative tasks associated with filing, data entry, and general clerical responsibilities in a proactive and ongoing manner.
- Completes other assigned tasks within administrative role on an as needed/ requested basis.Provides high level, proactive administrative support to their specific business unit or area of responsibility
- Maintains a polite and professional approach when referring or resolving client questions, concerns, or issues; Ensures responses or referrals to client needs are handled in a timely, effective, and efficient manner.
- Follows and maintains established administrative protocols regarding project set-up in respective systems to ensure contracts, and other project related documentation are well organized, labeled, and filed; Makes recommendations for process or policy improvement and ensures new policies related to these protocols are instituted and maintained.
- Assist in the development and interpretation of company administrative or operational policies and procedures. Answers questions related to these policies.
- Prioritizes tasks effectively and manages time while meeting established deadlines.
- Communicates information in a succinct and organized manner, produces written information that is appropriate for the intended audience.
- Manages office, safety, and real estate related vendors effectively and appropriately to ensure office is well maintained and in compliance.
- Supports the preparation and administration of agreements, addendums, fee letters and confidentiality agreements as requested; In applicable situations, liaises with and proactively engages the legal contract review team to address concerns or issues.
What you bring
reporting
analysis
process
paperwork
proactive
guidelines
- Understands, executes, and analyzes respective business unit needs related to ongoing and ad-hoc reporting, processing and administering paperwork and processes in accordance with prescribed guidelines and procedures, reacting and referring issues proactively as a result of issues, anomalies, or outliers in these tasks.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 1961
Year Established
The company was originally established as a materials-testing pioneer.
Over 100 offices
Global Presence
The company operates across the U.S., Canada, and Australia.
2018, 2023
Private Equity Backing
Received investments from Wind Point in 2018 and Lindsay Goldberg in 2023.
- Expanded over decades into a multi-disciplinary professional services firm spanning engineering, design, environmental and construction management.
- Headquartered in San Diego.
- Specializes in projects across energy, transportation, water, facilities and federal markets.
- Typical work ranges from dam and levee design to airport, rail, road infrastructure and power/O&G developments.
- Engaged in standout assignments—such as post-flood forensic studies for municipal authorities.
- In recent years, absorbed regional firms like Veenstra & Kimm to strengthen Midwestern presence.
- We deliver what we promise and hold ourselves accountable.
- We pursue excellence and constantly strive to improve.
- We foster an environment of collaboration, respect, and inclusivity.
- We embrace innovation, continuously learning and evolving.
- We take pride in providing sustainable solutions for our clients, communities, and future generations.
10% Reduction
Emissions Reduction Goal
Achieved a decrease in Scope 1 and 2 emissions in 2021 compared to 2020.
2050 Target
Net Zero Commitment
Committed to achieving Net Zero emissions by 2050.
- Committed to reducing its environmental footprint and advancing sustainability goals.
- Integrates sustainability in all project designs, utilizing energy-efficient and environmentally responsible materials.
- Provides sustainability services, including environmental remediation, water resources, and renewable energy solutions.
25%
Women in Leadership
The company has achieved 25% representation of women in leadership roles as of 2022.
As of 2022
Women's Representation Overview
The company has made progress in improving women's representation in leadership roles.
- aims to foster a diverse and inclusive workplace where all employees are valued and respected.
- offers various training programs and resource groups to promote diversity and inclusion across the organization.
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