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Facilities Coordinator - Office Services
Lja
Coordinate office facilities, vendors, maintenance, and workspace setups.
9d ago
Intermediate (4-7 years), Experienced (8-12 years), Junior (1-3 years), Expert & Leadership (13+ years)
Full Time
Hoover, AL
Office Full-Time
Company Size
800 Employees
Service Specialisms
Public Infrastructure
Land Development
Transportation
Water Resources
Energy Services
Rail Services
Surveying
Construction Engineering & Inspection
Sector Specialisms
Public Works
Land Development
Transportation
Rail Services
Energy
Environmental
Surveying
Civil & Site Engineering
Role
What you would be doing
ticket management
vendor management
preventive maintenance
safety inspections
workspace setup
office relocation
- Reviewing and completing FreshService tickets with accuracy and follow-through
- Managing vendors — identifying providers, obtaining COIs/W-9s, reviewing proposals, overseeing performance, and processing invoices
- Coordinating office relocations, space assignments, and floor plan updates
- Providing regular updates to stakeholders on facility conditions and service requests
- Providing onsite support to departments with special requests or facility needs
- Conducting monthly and quarterly site safety inspections
- Inspecting progress on renovations, build-outs, and office improvements
- Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination
- Coordinating and scheduling preventive and routine maintenance activities
- Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure
What you bring
microsoft office
freshservice
driver's license
high school
facilities support
customer service
- Valid driver’s license with a clean driving record
- High school diploma or equivalent
- Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access
- Travel up to 75%
- Proficiency with Microsoft Office
- Familiarity with preventive maintenance and safety compliance practices
- 1+ years of experience in facilities support
- A reputation for being detail-oriented, adaptable, and proactive in a fast-paced environment
- Experience in facilities coordination, construction support, or vendor management
- Ability to multitask, stay organized, and meet demanding deadlines
- Experience using FreshService or other ticketing software
- Lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders
- Strong customer service with excellent written and verbal communication skills
- Employee Stock Ownership Plan (ESOP)
- Family Support: Paid maternity and parental leave to help you focus on what matters most.
- Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
- Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.
- Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
- Referral Bonuses: Know great talent? Get rewarded for helping us grow.
- Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
- Our culture champions continuous learning and personal growth
- Professional Development: Memberships to industry organizations to keep you connected and growing.
- Career Growth: Great internal mobility opportunities to advance your career.
- Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- must pass background checks and drug screenings
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Company
Overview
Founded 1972
Year Established
The company has been providing engineering and consulting services since its inception.
800+ Employees
Team Size
LJA Engineering operates with a team of over 800 skilled professionals driving innovative solutions.
- LJA has built a reputation as a leading provider of engineering, planning, and consulting services.
- The company offers innovative solutions across multiple sectors, including transportation, water resources, and land development.
- LJA takes on complex projects, ranging from large-scale infrastructure to community-focused initiatives.
- LJA's work is diverse, from designing efficient transportation systems to revitalizing water resources for sustainable communities.
- Their portfolio includes impactful projects for municipal governments, private developers, and energy firms.
- Collaboration – We work together, across teams and locations, to bring out the best in each other.
- Ingenuity – We challenge ourselves to think outside the box and create solutions that drive success.
- Work‑Life Balance – We believe that caring for our people means supporting their well‑being inside and outside of work.
- Opportunities to Grow – We provide professional development, mentorship, and career advancement paths for our employee‑owners.
- “Work hard and play harder. We genuinely like our co‑workers, and this shows in everything we do.”
20% Yearly Vesting
ESOP Contributions
Employee Stock Ownership Plan contributions vest 20% annually, with full vesting after five years.
№1 Ranked Workplace
USA Today's Top Workplace
Recognized as the #1 Top Workplace in the USA by USA Today based on employee-owner feedback.
- LinkedIn does not publicly list explicit DEI goals or gender breakdowns.
- Measurable gender-related statistics or strategic DEI targets are not disclosed.
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