Description
office management
executive support
diary management
travel coordination
report preparation
process improvement
In this pivotal role, you’ll deliver confidential, efficient and high-level executive support, coordinating a wide range of administrative, operational and stakeholder-facing activities. From diary management and reporting to running the Welshpool Head Office, you’ll be the trusted go-to for our senior leaders.
This is an exciting opportunity to step into a fast-paced, high-visibility role where you’ll be at the centre of operations, helping ensure our leaders and our Welshpool Office run smoothly and professionally.
- Manage the Welshpool Head Office environment, including events, client engagement and general administration.
- Coordinate activities across the broader business unit as required.
- Provide meeting support including agenda preparation, minute-taking and action tracking.
- Professionally liaise with Executives, the Board, government officials, union representatives and business leaders.
- Prepare high-quality reports, presentations, documents, spreadsheets and correspondence for the executive and the Board.
- Coordinate complex diaries, meetings, travel, conferences and stakeholder engagements.
- Work with Aurizon’s travel management team to coordinate travel for the three GM’s
- Identify matters requiring Executive attention and manage follow-through to completion.
- Analyse and improve systems, workflows and business processes.
- Maintain effective office management systems, monitoring outcomes and ensuring timely follow-up.
- Oversee day-to-day administration and provide professional office management support.
Requirements
sap
microsoft 365
hr
problem solving
communication
3 years
You’re organised, adaptable, and thrive in a role where no two days look the same. You’re confident navigating complex stakeholder environments, balancing competing priorities, and maintaining confidentiality at all times.
Join Aurizon and help move what matters. As Australia’s largest rail freight operator with a national footprint, Aurizon is growing and so is our Bulk business. We’re looking for a proactive, trusted and highly capable Executive Assistant to support three senior leaders: the GM Bulk West, Head of Customer and Growth, and GM Containerised Freight.
- Working knowledge of HR, budgeting, financial processes, safety, legal compliance and business planning
- Strong written and verbal communication skills with the ability to influence and negotiate
- Advanced problem solving, research and decision-making capability
- High proficiency across Microsoft Office, Microsoft 365 and SAP (or similar systems), digital workflow tools & collaboration and enterprise communication tools
- Proven ability to support senior leaders or executives
- Exceptional planning, coordination and time management skills
- Ability to work both independently and collaboratively
- Minimum 3 years’ experience in administrative support roles
Benefits
At Aurizon, we are proud of our diverse, collaborative, creative and high-performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic, caring, and inclusive work environment.
At Aurizon, we support the development and growth of our employees. With a national portfolio of operations, we offer long-term and exciting career opportunities.
Remuneration/Benefit: Attractive salary, benefits and development opportunities
- Strong national brand with long-term career pathways
- Access to mentoring and development programs.
- Meaningful work within a growing business portfolio
- Development and growth opportunities.
- Supportive and Inclusive team culture
- Parental leave program and super booster.
- Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands.
Training + Development
Information not given or found
