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Document Specialist - Wisconsin and Iowa
Trc Companies, Inc.
Manages right-of-way documents and databases for land acquisition projects.
10d ago
$27 - $34
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Madison, WI
Office Full-Time
Company Size
7,000 Employees
Service Specialisms
Engineering
Environmental Services
Energy
Infrastructure
Construction Management
Project Management
Consulting
Technology Solutions
Sector Specialisms
Commercial
Industrial
Energy
Power & Utilities
Transportation
Water
Government
Data Centers
Role
What you would be doing
mail outs
database management
report generation
file administration
land acquisition
data accuracy
- Assist in landowner mail outs and tracks registered and certified mail receipts.
- Administers line list reports, survey restrictions reports, and construction restrictions reports.
- While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk.
- Assists the Manager in producing land acquisition cost totals and forecasts for the project when required.
- Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
- Will support the administrative needs of the land management team.
- Reviews each condemnation file for completeness and transmits to Manager.
- Maintains electronic copies of landowner documents as required by the approved Project Procedures.
- Responsible for the accuracy of all right of way data exports and reports generated from the database.
- Assembles and maintains right of way tract files according to the approved Project Procedures.
- Records executed documents in the appropriate county after approval by Manager or Supervisor.
- Ensures that all right of way data is being input into the database correctly.
- Reviews all executed documents for accuracy.
- Reviews tract files for completeness and compliance with the approved Project Procedures.
- Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate.
- Arranges for transfer of hardcopy tract files to client at project completion.
- Assures all task follow the approved Project Procedures.
- Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
- Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents.
- Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
- Adhere to project Safety Plan.
- Prepares ownership, survey permission and construction line lists.
- Reviews payments for easements and damages.
- Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
- Produces reports from the database as requested.
- Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
- Responsible for database management and document generation as required by the right of way procedure for the project.
What you bring
bachelor's degree
paralegal cert
document specialist
database
spreadsheet
title experience
- Commitment to customer satisfaction and the ability to work in team-oriented environment.
- Multiple years of experience as a document specialist
- Bachelor’s Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
- Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
- The employee is required to stand, walk, stoop, kneel or crouch.
- Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
- High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs
- Must be highly organized, and experienced in working in a highly collaborative team environment
- Must have experience being highly adaptable, to changing priorities
- Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
- Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions.
- Must be experienced in working in fast-paced environments.
- The employee must be able to lift and/or move up to 35 pounds.
- Title experience, or ability to read / understand title documents
- Practical experience in the application, modification and adaptation of standards, techniques
- Must be detail oriented and have excellent oral and written communication skills.
- Medical, dental, vision, and disability insurance.
- These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
- TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
- 401k package that includes both traditional and Roth IRA options and Company match.
- All full-time employees enjoy a minimum of 8 Paid Holidays per year.
- Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
1969 Founded
Year Established
The firm traces its origins to 1969, marking over five decades of global consulting and engineering expertise.
Top ranking
ENR Lists
Recognized annually in ENR’s rankings as a leading firm in design and environmental services.
- A global consulting, engineering and construction‑management firm.
- Specializes in environmental engineering, geotechnical work, pipeline, power utilities, water, transportation and government projects.
- Balancing public and private sector work, it blends field services with digital and inspection technologies.
- Typical projects include coastal resilience upgrades, substation modernization, brownfield redevelopment, pipeline/installations and transportation infrastructure.
- Implements high‑visibility, multi‑year programs—from power‑grid upgrades to aquatic centers and submarine cables.
- Unusual for its breadth: a NASA satellite‑data early adopter and provider of intelligent‑grid and field‑inspection services.
- Integrity in all actions
- Excellence in delivery
- Innovation through collaboration
- Accountability for success
- Commitment to client satisfaction
2050 Target
Net-zero carbon emissions
Aim to achieve net-zero carbon emissions by the year 2050.
- Focus on environmental impact reduction in projects
- Sustainable energy and infrastructure solutions
- Investment in renewable energy technologies
- Commitment to minimizing waste and optimizing resources
- Gender balance initiatives in leadership roles
- Promotion of a diverse workforce through talent acquisition strategies
- Focus on providing equal opportunities for all employees
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