Description

• Organize, maintain, and retrieve documents, ensuring records are accurate, secure, properly filed, and easily accessible
• Manage calendar, including scheduling meetings and appointments, and resolving conflicts
• Coordinate travel and related arrangements
• Serve as the primary point of contact, screening phone calls, responding when appropriate, and ensuring accurate and timely message delivery
• Review invoices, code expenses, obtain approvals, and coordinate bill payments
• Support documentation preparation as needed
• Ensure high responsiveness across all communication channels (e.g., email, phone)
• Maintain and manage contacts
• Complete ad-hoc projects as assigned

Requirements

• Excellent time management skills with proven aptitude for managing multiple projects and tasks simultaneously
• High level of professionalism, confidence, and resilience
• Sound judgment and critical thinking skills
• Bookkeeping experience with knowledge of Quickbooks or similar applications
• 10+ years of experience as an Executive Assistant or equivalent with a minimum of 5 years supporting C-suite executive
• Strong written and verbal communication
• Highly organized with strong attention to detail and exceptional follow-through
• Comfortable handling confidential information and sensitive situations
• Ability to learn new processes, preferences, and expectations quickly and apply that learning independently with minimal repetition or supervision

Benefits

• Pet insurance
• Life Insurance
• Tuition Reimbursement
• Accident Insurance
• 401(k) Plan with Match
• Hospital Insurance
• Medical Plans
• Disability Insurance
• Vision Plan
• Critical Illness Insurance
• Dental Plans
• Employee Discount Program through PerkSpot
• Tax Savings Accounts – FSA, HSA, DCFSA and CSA

Training + Development

Interview process

Visa Sponsorship

Security clearance