HR Coordinator

Description

• Support the VP, Human Resources with special projects and enterprise HR initiatives.
• Maintain accurate and organized employee files and documentation.
• Enter new hires into BambooHR and assign required training modules.
• Prepare offer letters and onboarding packages.
• Process Sun Life benefits enrollments, changes, and terminations.
• Support recruitment activities, including resume screening, phone interviews, and interview scheduling.
• Prepare employee letters (employment verifications, status changes, etc.).
• Produce HR reports and dashboards as required (turnover, headcount, onboarding status, etc.).
• Promote a positive employer brand internally and externally through professional, consistent HR service delivery.
• Coordinate and deliver new hire onboarding and orientation sessions (in-person and virtual via Teams).
• Coordinate all offboarding activities, ensuring a smooth and compliant process with cross functional stakeholders.
• Support HR initiatives and annual cycles, including engagement surveys, employee recognition, performance reviews, merit processes, and budget planning.
• Serve as the first point of contact for internal and external HR inquiries, escalating or redirecting as appropriate.
• This role will require visiting different office sites as needed.
• Manage the general supplies procurement process and coordination for the Commerce Blvd location.

Requirements

• Ability to work effectively in a dynamic, fast-paced environment
• Strong problem-solving skills and sound judgment
• Exceptional attention to detail and strong organizational skills
• Demonstrated adaptability and willingness to learn
• Post-secondary education in Human Resources or equivalent related experience.
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, formulas) and PowerPoint (slide design, formatting, storytelling).
• Strong written and verbal communication skills.
• Demonstrated experience in data reporting, HR metrics, and analytics.
• Proven understanding of HR best practices, employment legislation, and HR compliance requirements.
• Experience in a unionized environment considered an asset.
• Experience working with HRIS systems (BambooHR preferred) and applicant tracking systems.
• Exceptional interpersonal skills with the ability to build effective working relationships across all levels of the organization.
• Strong decision-making skills with the ability to handle sensitive matters with discretion.
• Ability to build trust and maintain confidentiality
• High degree of self-awareness, professionalism, and accountability.
• Friendly, approachable, and professional demeanor
• 3+ years of experience in an HR Coordinator or similar HR support role.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong initiative with the ability to anticipate needs and take proactive action

Benefits

• Competitive salary based on your experience
• RRSP matching to help you plan for the future
• Health and dental coverage for yourself and your dependents
• Ongoing training and development to support your growth and career progression

Training + Development

Interview process

Visa Sponsorship

Security clearance