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Occupancy Planner
Cushman & Wakefield
Plans and manages space occupancy, moves, and furniture for corporate real estate.
7d ago
$127,500 - $150,000
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
San Diego, CA
Onsite
Company Size
52,000 Employees
Service Specialisms
Advisory & Transaction Services
Capital Markets
Corporate Solutions
Facilities Management
Global Occupier Services
Investment Management
Project & Development Services
Valuation & Advisory
Sector Specialisms
Industrial
Logistics
Public Sector
Rail
Healthcare
Hospitality
Office
Investor
Role
What you would be doing
move coordination
vendor management
cafm management
space planning
rfq generation
client liaison
- Oversees group moves and moves with special requirements; coordinates and directs Move Vendor to execute the move plan
- Maintains awareness of client furniture standards and procurement processes; communicates challenges and expectations to internal team
- Recommends alternative furniture vendors that align with client's global standards
- Maintains CAFM data that supports development of space allocation plans
- Serves as the primary client contact for daily relocation requests and simple projects. Provides operational and procedural support to ensure projects are executed in accordance with established departmental, building, and client means, methods, and procedures; coordinates and directs Move Vendor or C&W personnel to deliver the move
- Obtains quotes and generates RFQs required for the completion of MAC and simple projects
- Provides support on ad hoc Strategy & Planning requests and assignments
- Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals
- Issues Purchase Orders for approved simple projects to contractors, supervises furniture and related equipment moves, receives and verifies invoices for payment
- Partners with client’s regional leads, Workplace Managers, to provide direct support in the delivery of planning strategies and options
- In conjunction with Project Manager and Furniture Team, develops tactical migration plans and sequencing of group-level relocations and project installations
- Establishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolio
- Organizes all data into approved formats for planning and implementation purposes, including: Planning Recommendation power point documents, proposed spreadsheet data and written descriptions of solutions, and CAD drawings
- Collaborates with Strategy, Project Management, Facility Management and other CRE team members on all efforts
- Interfaces with clients to develop plan options, finalize project concepts and prepare final documents for approval
- Assumes ownership of requests to ensure successful completion
- Ensures that the CAFM system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sources
- Develops Planning Recommendations based on the customer’s corporate office standards for reconfiguration requests in assigned territory
- Implements furniture management activities in support of projects for the client, internal smallworks activities, work orders
- Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization
- Provides costs estimates related to FF&E activity, for projects or Work Orders
What you bring
bachelor's degree
5 years
cad/cafm
ms office
project management
office furniture
- Bachelor’s degree and five years’ work experience in three or more of the following: a) space planning, b) project management, c) interior office design, d) move planning, e) office furniture, and f) facilities planning
- Ability to handle concurrent projects with minimal supervision and direction
- Proficient in CAD and MS Office Suite software applications
- Demonstrates proficiency in understanding architectural and engineering drawings, concepts & design
- Basic knowledge of office furniture systems
- Strong oral, written and presentation skills
- Experienced in managing projects of varied scope and complexity
- Maintains a working knowledge of CAD/CAFM software
- Understands and initiates the warranty process for furniture items to be repaired or replaced by manufacturer
- Strong attention to detail and quality
- Minimum of five years’ experience in a corporate real estate environment
- Ability to work independently and as part of a team
- Demonstrates a working knowledge of various office furniture systems
- Excellent customer service and interpersonal relationship skills
- Possesses strong analytical skills and the ability to develop conclusions and recommendations
- Able to build strong relationships with internal and external partners to deliver effective services
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Interview process
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Company
Overview
Founded in 1917
Year of establishment
The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.
$9.5B in Revenue
Annual revenue generated in 2023
In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.
$191B in Deals
Total transaction volume in 2023
The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.
4.3B sq ft Managed
Global commercial space managed
The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.
- With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
- Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
- The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
- A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.
- Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
- Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
- Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
- Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
- Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
43% Drop
Emissions Reduction
Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.
68% Reduction
Office Emissions Efficiency
Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.
50% Target
GHG Emission Reduction
Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.
100% Renewable
Corporate Electricity
Aiming to source all electricity for corporate offices from renewable sources by 2030.
- Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
- Partnering with clients to set science-based targets by 2025.
- 52% reduction in entire value chain emissions since 2019.
- Electrify vehicle fleet globally by 2035.
- Waste reduction and recycling programs implemented globally by end-2024.
- Single-use plastics eliminated from offices by end-2025.
1,400 Veterans Hired
Military & Veteran Program
The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.
1,400+ Veterans
Veteran Employment Initiative
Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.
- Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
- Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
- Aiming to elevate women's representation—no specific percentage disclosed.
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