Description
vendor management
transaction processing
payment runs
reconciliation
financial reporting
month-end
Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.
The Accounts Payable Assistant is responsible for ensuring all supplier and expense payments are processed accurately, efficiently, and on time. This role involves managing vendor accounts, verifying payment requests, preparing payment runs, and the ability to handle multiple tasks in a fast-paced environment.
- Build and maintain good relationships with vendors to ensure smooth payment operations.
- Processing and recording transactions accurately in the accounting system.
- Responding to inquiries from vendors, customers, and internal stakeholders regarding financial transactions.
- Communicate with suppliers regarding payment status, discrepancies, or missing documents.
- Support internal and external audit requirements by providing relevant documentation and reconciliations.
- Maintaining and organizing financial files and records.
- Generating financial reports and summaries for management review.
- Assist in month-end closing by preparing payable summaries, aging reports, and accruals.
- Reconcile vendor statements to ensure all outstanding invoices are processed and paid.
- Reconciling bank statements and other financial records.
- Assisting with ad-hoc financial projects and tasks as assigned.
- Assisting with budgeting and forecasting tasks.
- Assisting with the preparation of financial documents, such as invoices, bills, and accounts payable/receivable.
