Administrative Assistant at Artelia Canada in Mississauga, Ontario, Canada | Kablio

Role

Description

bid management

tender review

data entry

invoicing

project docs

report proofreading

Support Clean Energy and Special Projects business development (BD) activities (accessing bids website, scrutinize bids and prepare bids admin requirements);
Review tender and contract documents and participate in start-up meetings as required;
Manage field crew (inspectors) data entry (expenses like lodging, flight tickets and other expenses), and their invoicing and payments;
Prepare documentation for project start-ups;
Perform data entry in various tables and databases;
Layout, proofread and ensure the quality of various technical and administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.);
Maintain documentation, filing and follow-up of files (service offers, projects, etc.);

Requirements

office suite

5+ years

admin training

bilingual

detail

autonomy

Excellent knowledge of Office software;
Minimum 5 years' experience in a similar role;
Minutia, autonomy and resourcefulness;
Ability to prioritize and manage deadlines;
Relevant administrative training (DEP, AEC or DEC);
Fluency in spoken and written English;
High sense of observation and attention to detail;
Bilingual French-English is an asset.
Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations;

Benefits

Health and wellness initiatives.
Group insurance program starting on day one, including telemedicine;
Continuing training;
Social club and Corporate discounts;
Retirement savings plan with employer contribution;
Hourly employees’ time bank;
Reimbursement of professional contribution fees;
Career and development opportunities;
Health management account;
Telework policy with a $500 allowance
Flexible working hours;
Employee and family assistance program (EFAP);

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

50 years

Engineering Heritage

Rooted in over five decades of Canadian engineering expertise, the firm has built a strong foundation for its projects.

€745 M

Parent Group Revenue

The parent group generates significant annual revenue, supporting the firm's global operations.

7,300+ employees

Global Workforce

The company benefits from a large, skilled workforce spread across multiple countries.

40 countries

International Presence

The firm operates globally, with a presence in over four dozen countries worldwide.

As a national player with 18 offices coast to coast, it designs and implements infrastructure, industrial, energy and water projects that span from hydroelectric dams to smart transport systems.
Typical projects include hydroelectric power station development, bank stabilization, urban cycling networks, stadium roof restoration and wind-energy installations.
The firm’s deep expertise spans seven fields: mobility, buildings, energy, environment & earth sciences, water, industry and telecoms & operational technologies.
An unusual fact: the rebrand signaled not just a name change—but a leap into global capability while rooted in decades of Canadian engineering heritage.

Culture + Values

Excellence: Our objective is to meet the needs of our clients on a continuous basis… reflected in the high‑level skills of our staff… determination to continuously progress and innovate.
Simplicity: Our interpersonal relations are direct and open… sharing information is easy, decisions are prompt and their implementation efficient.
Sharing: Transparency in communication, mutualisation of skills, team spirit and collegial decision‑making processes make it visible.
Independence: We are deeply attached to a shareholding model controlled by our managers… promotes long‑term vision, creates a spirit of ownership and guarantees our independence.
Passion: We are united by a passion for our profession… we create sustainable, innovative and progressive solutions for our clients and for society.

Environment + Sustainability

50% by 2050

Carbon Emission Reduction Goal

Committed to reducing or offsetting 50% of GHG emissions relative to a 2019 baseline by 2050.

26% reduction

Carbon Footprint Achievement

Achieved a 26% reduction in carbon footprint (tCO2e per employee) by 2023 compared to 2019 levels.

1.5 °C pathway

Science-Based Target Alignment

Aligned targets for scopes 1 & 2 with the 1.5 °C pathway under the Science-Based Targets Initiative (SBTi).

Top 5%

EcoVadis Gold Rating

Received EcoVadis Gold rating, placing in the top 5% of engineering and architecture firms globally in 2024.

Eco‑design & environmental monitoring: systematically include ecodesign and on‑site environmental monitoring in every bid across all services.
In‑house impact reduction: shifted travel policy to video calls, train travel, electrifying vehicle fleet; upgraded office leases based on energy/environment standards; improved waste sorting, recycling and energy efficiency.
Science Based Targets Initiative: committed to limit scope 3 emissions to 'well below 2 °C', excluding offsetting.

Inclusion & Diversity

Promote gender balance and professional equality between women and men.
Include people with disabilities, health fragilities or illnesses.
Facilitate recruitment of Indigenous peoples and visible minorities.
Give particular attention to parenthood.

Articles

About Us

Careers

Projects

Role

Description

bid management

tender review

data entry

invoicing

project docs

report proofreading

Support Clean Energy and Special Projects business development (BD) activities (accessing bids website, scrutinize bids and prepare bids admin requirements);
Review tender and contract documents and participate in start-up meetings as required;
Manage field crew (inspectors) data entry (expenses like lodging, flight tickets and other expenses), and their invoicing and payments;
Prepare documentation for project start-ups;
Perform data entry in various tables and databases;
Layout, proofread and ensure the quality of various technical and administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.);
Maintain documentation, filing and follow-up of files (service offers, projects, etc.);

Requirements

office suite

5+ years

admin training

bilingual

detail

autonomy

Excellent knowledge of Office software;
Minimum 5 years' experience in a similar role;
Minutia, autonomy and resourcefulness;
Ability to prioritize and manage deadlines;
Relevant administrative training (DEP, AEC or DEC);
Fluency in spoken and written English;
High sense of observation and attention to detail;
Bilingual French-English is an asset.
Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations;

Benefits

Health and wellness initiatives.
Group insurance program starting on day one, including telemedicine;
Continuing training;
Social club and Corporate discounts;
Retirement savings plan with employer contribution;
Hourly employees’ time bank;
Reimbursement of professional contribution fees;
Career and development opportunities;
Health management account;
Telework policy with a $500 allowance
Flexible working hours;
Employee and family assistance program (EFAP);

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

50 years

Engineering Heritage

Rooted in over five decades of Canadian engineering expertise, the firm has built a strong foundation for its projects.

€745 M

Parent Group Revenue

The parent group generates significant annual revenue, supporting the firm's global operations.

7,300+ employees

Global Workforce

The company benefits from a large, skilled workforce spread across multiple countries.

40 countries

International Presence

The firm operates globally, with a presence in over four dozen countries worldwide.

As a national player with 18 offices coast to coast, it designs and implements infrastructure, industrial, energy and water projects that span from hydroelectric dams to smart transport systems.
Typical projects include hydroelectric power station development, bank stabilization, urban cycling networks, stadium roof restoration and wind-energy installations.
The firm’s deep expertise spans seven fields: mobility, buildings, energy, environment & earth sciences, water, industry and telecoms & operational technologies.
An unusual fact: the rebrand signaled not just a name change—but a leap into global capability while rooted in decades of Canadian engineering heritage.

Culture + Values

Excellence: Our objective is to meet the needs of our clients on a continuous basis… reflected in the high‑level skills of our staff… determination to continuously progress and innovate.
Simplicity: Our interpersonal relations are direct and open… sharing information is easy, decisions are prompt and their implementation efficient.
Sharing: Transparency in communication, mutualisation of skills, team spirit and collegial decision‑making processes make it visible.
Independence: We are deeply attached to a shareholding model controlled by our managers… promotes long‑term vision, creates a spirit of ownership and guarantees our independence.
Passion: We are united by a passion for our profession… we create sustainable, innovative and progressive solutions for our clients and for society.

Environment + Sustainability

50% by 2050

Carbon Emission Reduction Goal

Committed to reducing or offsetting 50% of GHG emissions relative to a 2019 baseline by 2050.

26% reduction

Carbon Footprint Achievement

Achieved a 26% reduction in carbon footprint (tCO2e per employee) by 2023 compared to 2019 levels.

1.5 °C pathway

Science-Based Target Alignment

Aligned targets for scopes 1 & 2 with the 1.5 °C pathway under the Science-Based Targets Initiative (SBTi).

Top 5%

EcoVadis Gold Rating

Received EcoVadis Gold rating, placing in the top 5% of engineering and architecture firms globally in 2024.

Eco‑design & environmental monitoring: systematically include ecodesign and on‑site environmental monitoring in every bid across all services.
In‑house impact reduction: shifted travel policy to video calls, train travel, electrifying vehicle fleet; upgraded office leases based on energy/environment standards; improved waste sorting, recycling and energy efficiency.
Science Based Targets Initiative: committed to limit scope 3 emissions to 'well below 2 °C', excluding offsetting.

Inclusion & Diversity

Promote gender balance and professional equality between women and men.
Include people with disabilities, health fragilities or illnesses.
Facilitate recruitment of Indigenous peoples and visible minorities.
Give particular attention to parenthood.

Articles

About Us

Careers

Projects