Proposal Writer

This role is critical in developing comprehensive, compelling, and client-focused proposals for construction projects. While estimators will handle the financial components, the Proposal Writer will be responsible for crafting the narrative and assembling all non-cost elements of the proposal to clearly communicate the value Sylvan brings to each opportunity.

• Coordinate with internal stakeholders including Business Development, Estimating, and Division Leaders.
• Follow the established estimating workflow and checklist to ensure all proposal components are addressed.
• Write, edit, and format proposal content to ensure clarity, professionalism, and alignment with brand standards.
• Support post-submission follow-up and revisions as needed.
• Integrate project-specific elements such as:
• Coordinate estimators and GC’s to ensure proper communication.
• Participate in kickoff and review meetings to understand project scope and strategy.
• Track progress and deadlines for proposal-related tasks.
• Tailor messaging to highlight Sylvan’s strengths, differentiators, and value proposition.
• Ensure proposals are aligned with client expectations and internal strategy.
• Collaborate with the Estimating coordinator, and the Estimating Manager to gather necessary inputs.
• Lead the creation of proposal documents in response to RFQs and bid opportunities.

• Understanding of safety, quality, and scheduling considerations in construction.
• Ability to manage multiple deadlines and work in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong writing, editing, and organizational skills.
• Experience working with estimating teams or in a construction environment.
• Familiarity with construction terminology, project workflows, and estimating processes.
• 3+ years of experience in proposal or technical writing, preferably in the construction or engineering industry.
• Bachelor’s degree in communications, Marketing, Construction Management, Business, or related field.
• Relevant past project experience
• Ability to interpret technical documents and translate them into client-friendly language.