Fiscal/Administrative Supervisor(Hybrid)

Description

• Prepares contracts;
• Supervises maintenance of accounts;
• Schedules, assigns, oversees and reviews work of staff;
• Obtains new sources of supply;
• Studies new materials which may be used to state advantage as substitutes for materials in use;
• Utilizes EDP systems for financial records, reports, and analyses;
• May supervise payroll preparation;
• Conducts performance evaluations;
• Performs "make-buy" studies;
• Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;
• Oversees planning and implementation of financial aspects of EDP systems;
• Reviews and authorizes expenditures;
• Supervises requisitioning, stores and inventory control;
• Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;
• Provides staff training and assistance;
• Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;
• Reviews competitive bids and recommends contract awards;
• Determines priorities and plans work;
• Prepares reports and correspondence;
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
• Supervises purchasing functions;
• Develops or makes recommendations on development of policies and standards;
• utilize EDP systems for financial management;
• Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;
• Reviews specifications for suitability, completeness and consistency;
• Oversees preparation of bid proposals;
• In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;
• Inspects or arranges tests on samples and delivered materials for conformance with specifications;
• grants and contracts preparation and administration;
• Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;
• Researches and analyzes data on market, price trends and supply for a specialized group of items;
• Responsible for open-market and scheduled term buying for a specialized group of items;
• Establishes and maintains procedures;
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• Prepares or edits specifications;

Requirements

• Experience in contract preparation, preparation of RFPs and RFQs; contract negotiation and procurement regulations.
• interpersonal skills;
• business law as it applies to purchasing contracts and sales;
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Experience working independently and in a team environment, prioritizing and delegating work assignments.
• Supervisory ability.
• Experience with contract administration and contract management.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.
• Experience working with accounts payable and receivable procedures, while maintaining fiscal accuracy and integrity.
• Knowledge of
• principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
• purchasing principles and procedures;
• understand and apply relevant state and federal laws, statutes and regulations;
• Experience with Statewide Analytical Reporting System (STARS) or similar analytics platforms such Microsoft Power BI, Systems Application and Products (SAP), Tableau, or Oracle, utilizing it for financial reporting and analysis.
• Considerable knowledge of
• Experience working with procurement procedures, ensuring adherence to policies, and achieving cost-effective purchasing.
• oral and written communication skills;
• Experience managing/supervising staff, including orienting employees in duties and responsibilities.
• Experience with Microsoft Office Suite; Teams, Outlook, Excel, PowerPoint, and Word.
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to
• relevant state and federal laws, statutes and regulations;
• Experience with Microsoft excel using advanced formulas and functions.
• Experience detecting and correcting costs overruns and reconciliation errors.

Benefits

• This position is full-time, 40 hours per week, Monday-Friday, with a hybrid scheudle

Training + Development

Interview process

Visa Sponsorship

Security clearance