Bellingham Marine designs and builds custom marinas, docks, and waterfront infrastructure.
Reviews monthly and ensures all Intercompany project set ups and monthly billings are accurately reflected in accordance to the Contract value.
Manages customer communications regarding billing inquiries and payment status.
Processes customer payments and apply cash receipts accurately.
Reviews and process change orders, extra work orders, and billing adjustments.
Generates AR aging reports and collection status updates for management.
Assists with Audit, as necessary. • Prepares and submit progress billings, AIA applications for payment (G702/G703), and invoice packages.
Reconciles AR accounts and resolve billing discrepancies with customers and project managers.
Monitors accounts receivable aging and follow up on outstanding invoices.
Assists with compliance requirements including subcontractor lien releases and sworn statements.
Prepares and reconciles division petty cash accounts for Controller.
Enters Original budget for start-up of project related accounting, and enters other project related information in Viewpoint (ERP)
Maintains customer account records and billing documentation.
Educational and/or Experience
Proficiency in construction accounting software (Viewpoint, Sage 300 CRE, Foundation)
Familiarity with AIA billing forms (G702/G703) and construction contracts
Ability to manage multiple projects and deadlines simultaneously
Ability to travel on a limited basis, as needed
2+ years of accounts receivable experience, construction industry preferred
Strong understanding of construction billing processes including progress billing and retention
Excellent communication, research, problem-solving, and time management skills
Ability to travel, as necessary.
Strong understanding of contract language, contract value, retainage and lien rights
Summary: We are seeking a detail-oriented Accounts Receivable Specialist with construction industry experience to manage project set-up, billing, subcontracts, and customer accounts. The ideal candidate will understand construction contracts, progress billing, and lien rights. Successful candidates will be required to complete an administrative background screen as part of the onboarding process.
Detail-oriented with strong organizational abilities
Associate degree (AA) in Accounting or Business is preferred, or equivalent from two-year college with minimum 4-6 years accounting experience. Additional years of experience may qualify in lieu of formal education. Construction, manufacturing or job cost experience required. Experience with accounting Viewpoint ERP or similar preferred.
Ability to maintain confidentiality with highly sensitive information
Knowledge of mechanic's lien laws and payment bond procedures a plus
Strong Excel skills and experience with ERP systems • Excellent communication and customer service skills
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; and talk or hear. The employee is required to frequently stand, walk, sit and reach with hands and arms. The employee must occasionally lift and/or move 10-25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Bellingham Marine offers a competitive compensation and benefits package. Compensation is dependent upon skills and experience. Bellingham Marine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, gender identity, sexual orientation, sex or age. Bellingham Marine is a Drug Free Workplace.