Office Services Coordinator

Overview

Manage front‑desk operations, office services and support tasks for Vancouver office.

Key Responsibilities

• invoice processing
• courier management
• access cards
• mail routing
• supply management
• facilities maintenance

Tasks

-Greet guest and offer refreshments and notify appropriate staff of their arrival -Management of property signage -Maintenance of coffee machines -Process company invoices. Request addition of new vendors and banking information updates with offsite finance team -Assist with planning and execution of staff functions -Send out staff birthday emails and update birthday list -Document and appropriately direct incoming cheques -Arranging and tracking local and international couriers -Ensure boardrooms, kitchens and common areas are clean and presentable -Manage access cards (access card form submission, update data base) -Audit and order office supplies, snack supplies, drinks and company branded stationary -Log service calls with landlord for any required office maintenance (i.e., light bulbs, heating/cooling, etc) -Manage pick up, distribution and drop off of Canada Post mail -Create maildrop routes upon request using Canada Post software -Answer and screen all incoming calls and direct appropriately

People Also Searched For

About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms