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Connecticut Department Of Administrative Services

Office Assistant(CT STATE - TUNXIS CAMPUS)

Connecticut Department Of Administrative Services

Manages state resources, operations, and services, streamlining efficiency for Connecticut government.

Full‑time clerical role at the Welcome Center, handling typing, filing, service, data entry.

13d ago

$48,365 - $63,456

Junior (1-3 years)

Full Time

Farmington, CT

Office Full-Time

Company Size

1,700 Employees

Service Specialisms

Construction services

Project Management

Consulting

Engineering

Architecture

Property Development

Design

Technical Services

Sector Specialisms

Human Resources

Information Technology

Fleet Vehicle Services

Building and Construction

Procurement

Grants Administration

Role

What you would be doing

data entry

billing

purchase orders

report generation

calendar management

client service

Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
performing arithmetical computations;
Processes a variety of documents in determining routine case status;
Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
perform a full range of clerical tasks;
Prepares payment lists and billing invoices;
Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
Enters and retrieves data on computers, tablets, and other electronic equipment.
Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;
Uses a variety of electronic equipment to perform job functions.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
Processes purchase requisitions/purchase orders for subsequent action;
Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;
Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
Composes routine correspondence.
operate office suite software;
schedule and prioritize workflow;
Sets up and maintains office procedures, filing and indexing systems and forms for own use.
Maintains inventory and orders supplies;
Receives monies in various forms such as cash, checks and money orders and prepares for deposit;
Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
operate office equipment which includes computers, tablets, and other electronic equipment;
Figures payments, costs, discounts and adjustments using prescribed methods and formulas;
May lead lower level employees in carrying out assigned clerical functions.
Responds to inquiries from other work units or departments/agencies;

What you bring

microsoft office

customer service

communication

interpersonal

flexibility

fast-paced

read and interpret complex instructions.
Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Experience demonstrating flexibility with competing priorities
interpersonal skills;
In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
Experience with answering multiple phone lines
Knowledge of office systems and procedures including proper telephone usage and filing;
Experience providing customer service to the public
In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting.
Ability to
Experience using Microsoft Office Suite
oral and written communication skills;
Experience working in a fast-paced environment

Benefits