Real Estate and Procurement Operations Specialist

Description

• Issue and manage employee access badges.
• Assist with office furniture resets, team moves, and maintain cleanliness during visits or improvement projects.
• Prepare monthly purchase order system reports, including variance analysis (year-over-year and month-to-month) and track employee purchasing trends.
• Assist senior staff with fleet vehicle management.
• Conduct monthly security reporting.
• Support monthly expense reconciliation and billing coordination with Accounting and Field Engineering teams.
• Provide backup support for IT-related purchasing and procurement activities.
• Assist with vendor coordination during tenant improvement projects, working with local office leadership and administrative contacts.
• Partner with general contractors and tenant-held contractors on buildouts (IT, security, furniture, print management, etc.).
• Provide vendor management support for breakroom, office supplies, and furniture.
• Manage parking relationships, including provisioning/deprovisioning, invoicing, and utilization reporting.
• Act as a secondary point of contact for vendor relationships and routine procurement requests.

Requirements

• Strong skills in facilities and CRE inspections, including pre-lease walkthroughs and post-construction punch list reviews.
• Ability to lift 40 lbs independently and team-lift up to 100 lbs
• Proficiency in CADD and Microsoft Office applications.
• Experience supporting multi-office organizations.
• Excellent communication skills and a customer service mindset, focused on achieving positive outcomes.
• Bachelor’s degree in Real Estate or related field
• Travel up to 3-5 nights per month as needed.
• Five (5) + years of experience working in multi-tenant high-rise buildings.
• Ability to thrive in a fast-paced environment with strong time management and multitasking skills.
• High School diploma or equivalent degree
• Valid driver’s license with a clean driving record.
• Comfortable using basic power tools for minor repairs, furniture assembly, and office adjustments
• Five (5) + years of experience in facilities management or corporate real estate roles.

Benefits

• Wellness programs and employee resource groups
• Tuition reimbursement
• Health, dental, vision, life and disability insurances
• Paid parental leave
• Paid time off
• Matching 401(k) plan
• Paid Holidays
• Career Development

Training + Development

Interview process

Visa Sponsorship

Security clearance