1 days ago
$95,000 - $117,000
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Parsippany-Troy Hills, New Jersey, United States | Wall Township, New Jersey, United States | Melville, New York, United States | Troy, New York, United States | White Plains, New York, United States
Office Full-Time
Company Size
501-1,000 employees Employees
Service Specialisms
Sector Specialisms
Description
rfp management
proposal development
compliance matrix
content harvesting
artwork design
version control
- Manage development, coordination, and completion of compliant, compelling RFP responses aligned with strategic goals.
- Oversee the proposal process from RFP release through production and submission.
- Review and interpret government solicitation requirements.
- Coordinate resources for proposal development, writing, and production.
- Develop and lead proposal schedules, outlines, compliance matrices, kickoff meetings, and response materials.
- Assist in creating strategic win themes and differentiators.
- Ensure win themes are clearly expressed in proposals.
- Collaborate with project managers, executives, and subject matter experts for proposal leadership and direction.
- Prepare required proposal forms (SF 330, 254/255, etc.) for local, state, city, and federal entities.
- Manage multiple proposal tasks with rapid turnaround deadlines.
- Harvest relevant content from previously submitted proposals.
- Write non‑technical sections and edit for consistency, compliance, and grammar.
- Format proposals and integrate adjustments from team reviews.
- Oversee development of high‑impact artwork and graphics.
- Maintain corporate information such as job histories, resumes, licenses, and pre‑qualifications.
- Ensure quality and version control throughout the proposal process.
- Assist with continuous improvements to proposal processes, tools, templates, and archives.
- Supervise a team of proposal coordinators, providing mentorship and guidance.
- Independently interface and coordinate with all departments and senior executives.
Requirements
bachelor's
5 years
proposal management
microsoft office
adobe suite
communication
H2M architects + engineers is seeking a Proposal Manager to join our Marketing Team. As an integral member of the H2M team, the Proposal Manager, with guidance from the Marketing Manager – Proposal Services, will be responsible for the successful execution of the RFP / RFQ process. They will collaborate with the project team and lead the development of competitive proposals while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be detail‑oriented, have excellent time management skills and will be comfortable leading a team.
- Perform effectively in a fast‑paced, performance‑based environment.
- Adapt to changing schedules and priorities, managing multiple tasks simultaneously.
- Bachelor’s degree in Business, Marketing, Communications, English, or a related field.
- Minimum of 5 years of proposal management experience.
- Experience marketing professional services with familiarity with industry terms, contracts, and processes.
- Familiarity with architecture, engineering, or environmental science industry preferred.
- Strong verbal and written communication, facilitation, and presentation skills.
- Experience managing and engaging staff.
- Ability to interact professionally with partners and subcontractors.
- Excellent organizational and time‑management capabilities.
- Highly motivated, self‑directed, and able to prioritize multiple tasks.
- Enjoys collaboration and team environments.
- Familiarity with CRM programs a plus.
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher.
- Proficient in Adobe InDesign, Illustrator, and Photoshop.
Benefits
The salary range for this role is $95,000 – $117,000 annually, though the final offer may vary based on experience, education, geography and other factors not related to protected characteristics. Note that this figure does not include additional compensation or benefits.
H2M offers a comprehensive benefits package that includes healthcare and wellness options, a 401(k) plan with up to 6 % employer matching and 100 % vesting, performance bonuses, flexible paid time off, tuition assistance, student loan repayment, a technology allowance, and professional development programs. Employee Resource Groups support diversity, sustainability, women’s initiatives, and young professionals.
Training + Development
Interview process
Visa Sponsorship
Security clearance
Overview
About H2M H2M architects + engineers is a multi-disciplinary professional consulting and design firm, proud of its long history of client service and consistent ability to meet tough architectural, engineering and environmental challenges head-on. Since 1933, H2M has helped design and build many communities: from treatment facilities to firehouses, from land surveying to road reconstruction, and from site assessment to remediation. Since the firm’s early roots, its focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to its clients. H2M offers a practical approach, with creative results. Our Services Initially oriented towards the planning and design of municipal infrastructure projects, H2M’s capabilities have since grown to include a full range of professional services, some of which include: architecture, planning, civil/site engineering, survey, structural engineering, mechanical engineering, electrical engineering, sanitary engineering, environmental engineering, interior design, sports development, water supply management, wastewater management, full environmental services, industrial hygiene, solid and hazardous waste management and GIS/mapping. Our Staff H2M prides itself on the breadth of its comprehensive in-house service capabilities. With a diverse staff of more than 470 engineers, architects, scientists, planners, surveyors, technical and support specialists, H2M offers its clients the benefits of a full consulting network, saving them unnecessary expense and the challenge of coordinating many different teams to achieve a final product. Our Offices H2M has office locations in New York and New Jersey, with its headquarters located at 538 Broad Hollow Road in Melville, NY. The remaining New York offices are in New York City, Capital Region, Suffern and Westchester, while the New Jersey offices are located in Parsippany and Wall Township.