Description
client communication
schedule tracking
document qc
data management
financial reporting
project closeout
Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.
- Handling client correspondence, phone calls, and emails with professionalism and timely follow-up.
- Monitoring deadlines and deliverables to help keep project teams on schedule.
- Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system.
- Responsible for a successful project close out.
- Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy.
- Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
- Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
- Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials.
- Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies.
- Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
- Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
Requirements
customer service
ms office
dropbox
driver’s license
smartphone
technical documentation
Physical Requirements: English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.
Location: Hybrid - Columbus, OH (candidate will have the flexibility to work out of their home office but must reside within 60-miles of the office and report as requested)
We’re Looking For Someone Who
- Provides strong customer service experience
- Works efficiently and effectively under tight deadlines
- Has excellent written and verbal communication skills
- Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession.
- Can adapt to new systems and software environments
- Thrives in a fast-paced administrative setting
- Minimum of one year of technical documentation preparation
- Must have an iOS or Android smartphone to be able to access ORC's systems
- Is analytical, detail-oriented, and eager to learn
- Valid Driver’s License
- Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
- Demonstrates strong organization and planning skills
- Can prioritize and balance multiple tasks
Benefits
Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements.
Relocation is not provided
Bonus Points: Ohio Notary Public
- Paid time off, sick time, and holidays
- Competitive base pay: $22.00 - $25.00 per hour
- Recognition programs and growth opportunities
- Free Calm membership for you and up to five others
- Tuition reimbursement and professional training
- Health, dental, and vision benefits
- 401(k) with company match and disability coverage
Training + Development
Information not given or found
