Executive Assistant

Description

• Operational Rigor: Brings structure, process discipline, and accountability to all work.
• Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance & Culture initiatives.
• Collaboration: Builds strong, trusted relationships across functions, levels, and geographies.
• Maintain disciplined operating rhythms for the CPO and the Performance & Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones.
• Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making.
• Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity.
• Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight.
• Vista Reporting: Collaborate with the Global Performance & Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission.
• Board Reporting: Own and manage the delivery of Performance & Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines.
• Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities.
• Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence.
• Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance & Culture function.
• Anticipate the CPO’s needs, acting with initiative and independence to resolve challenges before they arise.
• Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization.
• Follow-Through: Ensures every task and commitment is completed to the highest standard.
• Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity.
• Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy.
• Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution.

Requirements

• Experience supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred.
• AI & Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving.
• Global Mindset: Navigates international teams and cultural nuances with empathy and understanding.
• Attention to Detail: Produces consistently accurate, polished, and professional deliverables.
• Experience leveraging AI and digital productivity tools to improve workflows is highly desirable.
• Strong project management and reporting experience, ideally in a PMO or transformation environment.
• Demonstrated experience managing complex global calendars and multi-stakeholder communications.
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters.
• Advanced proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools.
• Bachelor’s degree or equivalent professional experience.
• Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity.
• Confidentiality & Trust: Maintains impeccable discretion and integrity at all times.
• Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance