Project Controls Administrator
Ausenco
Administers project controls tasks, cost tracking, invoicing and document management.
11 days ago ago
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
Brisbane, Queensland, Australia
Office Full-Time
Company Size
3,000 Employees
Service Specialisms
Consulting
Engineering
Project delivery
Asset operations and optimisation
Industrial & Infrastructure
Minerals & Metals
Operations & Maintenance
Sustainability
Sector Specialisms
Industrial
Infrastructure
Energy
Water Resources
Transmission and Distribution
Sustainability
Pipeline Systems
Asset Management and Optimisation
Role
What you would be doing
oracle upload
excel tracking
invoice processing
resource allocation
admin processes
accounts liaison
- Upload initial budgets and estimates at completion into Oracle.
- Maintain and update cost trackers for small studies in Excel.
- Manage administrative processes including Job Registration, Vendor Registration, and Transaction Approval Forms.
- Liaise with Accounts to coordinate time transfers and bill rate overrides.
- Reconcile project invoicing against actuals in preparation for managerial approval.
- Refresh weekly resource allocation spreadsheets for both secured and unsecured work.
- Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
- Code and process sub-consultant invoices accurately.
What you bring
aconex
sdx
microsoft office
sharepoint
time management
detail‑oriented
- Prior use of document management systems including Aconex and SDx would be highly regarded
- Demonstrated experience in a high-level administration role in an engineering/project environment required
- Proficient use of Microsoft Office and SharePoint required
- High attention to detail
- Ability to work within a confidential manner
- Strong verbal, written and interpersonal communication skills
- Strong organisational and time management skills required
- Advanced computer literacy in word processing, spreadsheets, databases and desktop publishing
- Career advancement - Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
- Accessible leadership team – Work with highly reputable market leaders who value your contribution.
- Work Life Balance – Be empowered to enjoy your life outside of the office with flexible working hours, work from home arrangements and modern leave policies including paid parental leave and floating public holiday programs.
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Interview process
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Visa SponsorshipInformation not given or found
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Company
Overview
Founded 1991
Year of Inception
The company was established in Brisbane in 1991 as a small team of visionary engineers.
Listed 2006
Year Listed
The company went public in 2006, marking a significant growth milestone.
Privatized 2016
Year Privatized
The company was privatized in 2016, reflecting strategic pivots and ambition.
80+ Countries
Global Presence
Operates in over 80 countries, demonstrating extensive international reach.
- Grew into a multinational consultancy over three decades, delivering full project lifecycle services.
- Crafted landmark projects including gold and copper mines and large-scale industrial developments.
- Expertise spans consulting, procurement, EPCM, operations, and maintenance across mining and industrial sectors.
- Standout projects include major mining operations in Peru, Zambia, Indonesia and large-scale water and wastewater facilities.
- Combines deep technical expertise with creative engineering to consistently deliver innovative, efficient solutions.
- Integrity: We do the right thing, no matter what.
- Collaboration: We work together to achieve the best outcomes.
- Innovation: We constantly push the boundaries of what is possible.
- Excellence: We strive to be the best in everything we do.
- Safety: We prioritize the health, safety, and well-being of our people.
- Sustainability: We make decisions with the long-term view of the environment and society in mind.
2050
Net Zero Emissions Target
Committed to achieving net zero emissions by 2050, aligning with global sustainability goals.
- Focusing on sustainable design and engineering solutions in all their projects.
- Investing in renewable energy and carbon reduction technologies.
- Supporting clients to minimize their environmental footprints through innovative solutions.
Target 2030
Gender Parity Goal
Aiming to achieve equal representation of women and men in leadership roles across the organization by 2030.
30% Leadership Roles
Women Representation
Currently, women hold 30% of leadership positions, reflecting progress toward gender balance in upper management.
- Implemented inclusive leadership training for all staff to foster an inclusive culture.
- Increased recruitment of women in technical and engineering roles.
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