Administrative Assistant

Description

• Track and order office supplies.
• Complete special holiday mailings & orders.
• Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.
• Greet all visitors.
• Assist in preparing letters, and proposals/price quotes.
• Schedule the company conference room for interviews, meetings and training.
• Digital documentation management.
• Register and maintain state licenses and contractor requirements.
• Prepare and distribute project specific submittals.
• Communicate with all company personnel as needed.
• Maintain all vehicle files including the ordering of all appropriate registrations, waste hauling permits, EZ-passes, and mileage & fuel tracking.
• Receive all special delivery packages.
• Answer incoming telephone calls.
• Prepare and track subcontract agreements and required documentation.
• Receive and distribute all incoming faxes.
• Assist in day-to-day operations of the office.
• Assist with business insurance tracking, updating and renewals.
• Acquire project specific bonds and insurance certificates.
• Complete filing of all project documents.
• Update and distribute all company meeting notes.
• Receive and date all incoming mail and distribute.

Requirements

• Professional personality and attire.
• Ability to develop and maintain positive relationships with clients, prospects, and company personnel.
• Demonstrated proficiency with Microsoft Office products.
• Excellent communication skills (i.e. verbal, phone, written & listening)
• Ability to handle multiple projects at the same time.

Benefits

• Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.
• Bonus program
• Tuition reimbursement
• Several 100% company-paid benefits including:
• 401(k) savings plan with company match
• Long-term disability
• Employee assistance program
• Life Insurance
• 10 paid holidays
• Generous PTO

Training + Development

Interview process

Visa Sponsorship

Security clearance