Billing Specialist - Accounts Receivable Specialist
Lerch Bates Inc.
Manage billing, invoicing, and accounts receivable for projects and client collections.
15 days ago ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years), Junior (1-3 years)
Full Time
Englewood, CO
Office Full-Time
Company Size
382 Employees
Service Specialisms
Elevator Consulting
Vertical Transportation
Building Systems Design
Project Management
Safety Audits
Construction Services
Design
Sector Specialisms
Vertical Transportation
Building Logistics
Building Enclosures
Facade Access
Forensics
Elevators
Pedestrian Circulation
Testing
Role
What you would be doing
invoice prep
ar collections
deltek system
billing reports
audit support
client liaison
- Assist Consultants with electronic expense reports, as needed.
- Maintain U.S. Mail and express courier services for the office.
- Weekly analysis review and collection on past due accounts. This includes sending follow-up emails and making phone calls, documenting all collection efforts within the project management system, Deltek, and escalating collection efforts to management as needed. Minimum goals must be met for collections of assigned areas; reviewed on a quarterly basis.
- Process accounts payable (send to HQ with Regional Manager approval) for the office.
- Perform routine office filing in compliance with retention policies.
- Set up and prepare invoices using a variety of methods, including but not limited to phase billing, time and expense rates, subcontractors, multidiscipline, foreign currencies, and taxes.
- Provide backup documentation supporting audit requests for clients, the Lerch Bates accounting department, and auditors.
- Ensure the accuracy and proper adjustment for discounts, refunds, or payments received.
- Assume responsibility for work outcomes and results of other workers.
- Prepare and send project invoices per the client’s detailed billing term requirements, including acting as liaison with the client to verify billing terms, additional project items, etc., working with Consultants to ensure timely monthly project billings, maintaining well-organized and complete project billing files, and maintaining accuracy of billing to be reviewed on a quarterly basis.
- Process labor and expense corrections as needed.
- Complete necessary project reporting in a timely manner to RM and/or BM, as requested. Including, but not limited to, Projected Revenue, WIP, Expenses, Accounts Receivable, etc.
- Adhere to all company policies, procedures, and business ethics codes and ensure that they are communicated and implemented within the team.
- Order office supplies when necessary
- Aid Regional Managers, Consultants, Clients, and Vendors in making/receiving calls, message relay, and coordination between project managers/consultants and clients in A/R actions while all being performed in a courteous and professional manner to meet client needs.
- Maintain accurate electronic records of invoices and collection efforts.
What you bring
accounting software
microsoft office
3+ years
high school
self‑starter
detail‑oriented
- Must be able to work on many different projects at one time.
- Must be able to work independently in a fast-paced environment.
- Intermediate or better skills using accounting software; Microsoft Office (Excel, Word, SharePoint, etc.), MS Outlook, and web-based applications and databases.
- Must be detail-oriented and organized.
- A self-starter attitude and the ability to build relationships.
- High School Diploma or equivalent.
- 3 or more years of previous experience with accounts receivable, invoice management, and/or payment processing.
- Ability to coordinate own and others’ actions.
- FSA and HSA
- Professional writing skills to complete proposals, reports, send e-mails, and other correspondence.
- Ability to coordinate or lead employees and subcontractors among different levels of the organization.
- Exceptional company culture
- Tuition Reimbursement
- An entire internal department dedicated to your learning and career development!
- Birthday Bonus
- Employee Stock Ownership program!
- 401(k) with up to 6% employer match!
- Paid Parental Leave
- Medical, Dental, and Vision Insurance
- Competitive Compensation
- Generous PTO
- Incentive compensation bonus
- Charitable paid time off
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- employment contingent on successful pre‑employment background check.
- drug test required, including marijuana screening regardless of state law.
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Company
Overview
1947
Year Founded
Established in 1947 as a pioneering elevator consulting firm.
1980s
Decade of Expansion
Began strategic growth through acquisitions, expanding expertise and services.
2015 & 2020
Years of Expansion
Enhanced capabilities through key acquisitions, broadening service offerings.
World's Fastest
Elevator Engineering
Known for developing some of the world's fastest elevator systems.
- Pioneered elevator consulting in the U.S. from humble beginnings.
- Transitioned from a single office in Chicago to a global consultancy.
- Engineered iconic skyscrapers including Burj Khalifa and Taipei 101.
- Extended expertise into logistics, structures, façade access, and more.
- Provides comprehensive services from design to maintenance.
- Serves a wide range of industries and sectors.
- Cultivates a unique employee-owned culture fostering accountability.
- Innovates with cutting-edge technologies and methodologies.
- Provide clients with solutions that consider not only initial cost and operating cost, but also environmental and sustainable impacts.
- Expertise in aligning all objectives to drive the right solution for clients.
- Continuous examination of business practices to determine where we can improve ‘walking the walk.’
- Assists clients in achieving Net Zero targets by integrating solutions such as regenerated-power VT, efficient design, minimized heat/electrical load, and reduced embodied carbon.
- Advises on lifecycle carbon impacts—for example, in-truss modernizations vs full replacements—to reduce embodied carbon.
- Operates as part of a broader ESG initiative, continuously reviewing internal business practices for sustainability.
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