Business Services Administrator

Description

• Participate in Health and Safety Committee meetings and coordinate compliance activities, including training and inspections.
• Reconcile corporate credit cards and support financial processes.
• Take ownership of office operations, proactively identifying challenges and implementing solutions.
• Act as the primary point of contact for vendors, suppliers, and service providers.
• Apply document retention policies and ensure compliance with company standards.
• Take ownership of office facilities, including maintenance, security, and common areas.
• Support leadership with scheduling, reporting, and coordination of priorities.
• Manage onboarding/offboarding of employees and consultants, including IT and facilities requirements.
• Serve as the go-to resource, providing strategic and operational administrative support.
• Oversee office operations, ensuring an organized and efficient work environment.
• Coordinate registrations, sponsorships, and trade show participation.
• Serve as the first point of escalation for facility-related issues and emergencies.
• Drive office culture and engagement by organizing staff events, team-building activities, and CSR initiatives.
• Liaise with landlords and external service providers as needed.
• Ensure tasks are managed with accuracy, urgency, and attention to detail while meeting competing deadlines.
• Lead the planning and execution of meetings, events, and conferences, both on- and off-site.

Requirements

• Strong organizational, interpersonal, and communication skills with a proven ability to manage competing priorities.
• Ability to exercise good judgment, tact, and diplomacy in a professional setting.
• High degree of ownership, accountability, and professionalism.
• Exercise strong judgment and diplomacy when working with leadership, employees, and external stakeholders.
• 3–5 years of experience in an administrative or office management role, ideally supporting senior leaders.
• Demonstrated ability to problem-solve, take initiative, and exercise sound judgment.
• A comprehensive onboarding experience

Benefits

• A flexible work environment
• A paid volunteer day
• Significant professional development, training, and a mentorship program
• This is a hybrid position

Training + Development

Interview process

Visa Sponsorship

Security clearance